The TRIO Student Activities Assistant is responsible for providing clerical, administrative, and project support to the TRIO department. They maintain a current knowledge of appropriate college and academic policies, processes, and procedures to assure efficiency and integrity of the office. The Student Activities Assistant manages front desk operations, performs word processing, maintains databases and files, tracks data, budgets, and expenditures, schedules appointments, orders supplies and equipment, processes the mail, answers the phone, compiles information for reports, and provides information about TRIO student programs and events.
Primary Duties Performed:
•Enter data into Blumen, create and maintain student files. Compile information for reports and maintain accurate record of student contacts, A21s and other documents necessary for grant compliance. •Prepare bi-weekly, all Classified, Part time and Student Workers payroll for manager’s approval. Send and collect TRIO A21 documents. •Serve as first contact with students, district, and community partners, maintains office coverage, schedules appointments, and manages office email account. •Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. •Facilitates TRIO orientations. Answers questions about TRIO eligibility and helps students navigate the application, orientation and intake process. •Reviews and tracks all expenditures related to the department’s budget. Submits requisitions. Books rooms, transportation, lodging, and orders meals for TRIO events. •Provide department support through product ordering, budget reconciliation, and tracking purchases. Manages office supplies orders in Banner; track delivery of orders. Manage storage and inventory of all items. •Serve as website content editor for the office. •Manage the updating of all office manuals, marketing materials, handbooks, forms, fliers, and guides. •Works with manager and advisors to oversee workflow of federal work study students/institutional student workers. •Assists in the coordination, and completion of special projects as requested. •Ability to travel between campuses to support TRIO events. •Attend staff and division meetings and training. •Perform all duties and maintain all standards in accordance with college policies, procedures, and TRIO grant regulations. •Perform other duties as assigned.
Required Qualifications:
•Associate degree required. •At least three (3) years secretarial work experience. •Pleasant, courteous, and professional customer service skills. •Must pass skills assessment at the intermediate level of proficiency in Microsoft Word software. Standard office hours are 8:00 a.m. to 5:00 p.m. •Must be flexible in work hours to include some evening and weekends. •Some physical lifting, bending, pulling, standing on stepstools, walking throughout the campus will be required.
Preferred Qualifications:
Salary Range:
$17.50 Per Hour
Diversity, Equity, and Inclusion:
St. Louis Community College is an Affirmative Action/Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experience, and ideas who embrace and value diversity and inclusivity.
STLCC has provided opportunity for all. As the largest higher educational institution in the region, STLCC has served more than 1.2 million students. Over 50% of households in the St. Louis area are represented in our former and current student body. Since 1962, St. Louis Community College has held fast to the fundamental belief that education has the power to lift us up — as individuals, as communities and as a city.Today, STLCC consistently ranks among the top associate degree-awarding institutions in the United States. As we launch students into new and better careers, four-year degrees and richer lives, we strengthen St. Louis one student at a time. The College employs 1,400+ full-time faculty and staff and 2,300+ part-time faculty and staff
