The Placement Exchange Job Board

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35

Position Summary

Reporting to the Director of the Global Health Division, the Global Program Coordinator will support the Division of Global Health and its two offices and their respective deans: Office of Global Health Research and the Global Initiatives at Columbia University School of Nursing.  The Coordinator will play a key role in maximizing the efficiency and effectiveness of global activities which includes student-related programs, global health research administration, and coordinating the scholarly visitor process at the School by assisting in streamlining workflow and communications. 

Responsibilities

• Assisting in the coordination of faculty and student visitor requests to Columbia Nursing from global institutions, including obtaining necessary approvals, preparing visa documents, requesting space and computer set-ups, and handling other related logistics
• Tracking global research and student experiences and visitors
• Assisting in the planning and executing the Master???s and Doctoral student recruitment process for both credit- and non-credit bearing global clinical experiences, research and practicums, including student interviews, orientation, evaluations, logistical and operational aspects in compliance with university travel policies. Serves as a point person for student questions
• Scheduling and handling logistics for various meetings, workshops, seminars, conferences, and other events including booking spaces, coordinating room set-ups, ordering catering, note-taking, etc.
• Coordinating summits, conferences and other special events, including creating and sending invitations, tracking RSVPs, etc.
• Handling travel arrangements, registrations and reimbursements for the Division Deans, including organizing and processing travel expense reports
• Providing administrative assistance to the Division Deans, including managing their calendars, scheduling conference calls, responding to emails, etc.
• Working collaboratively with School and University offices to meet the goals of the Global Health Division, including the Offices of Human Resources, Finance & Accounting, Grants Management, Diversity, Student Affairs, etc.
• Performing other projects and responsibilities as needed and assigned

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus three (3) years of related experience.
• Ability to manage time effectively, handle a wide variety of complex tasks simultaneously, and work accurately and efficiently.
• Strong organizational skills are a must for this role. The successful incumbent will be a self-starter with excellent verbal, written and interpersonal skills. She/he/they will also be proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Must have the flexibility to work extended hours when necessary.
• Availability and willingness to participate in international travels.

Preferred Qualifications

• A Master???s degree and experience working in a university setting are strongly preferred for this role.
• Experience in working with students and coordinating global experiences and practicums in a higher education setting are strongly preferred for this role.
• Applicants with an interest in research, specifically in global health and/or research with vulnerable populations, will also be given special consideration.
• Knowledge and prior use of Panopto, International SOS, and statistical research tools/software is a plus.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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