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Job Summary:

Essential Duties:

• Manage Dean of Students Financial Information:
• Obtain financial information from UTA accounting system (UTShare) to manage department funds by cost center at the budget and transaction-level detail across financial periods and fiscal years.
• Query and ensure funds available for all cost centers.
• Enter and track Budget transfers. Enter IDT Journal Entries and track from other departments to correct any accounting errors.
• Ensure sources and uses of funds are correctly captured by General Ledger code to enable meaningful historical financial analysis.
• Work closely with Dean of Students, Division of Student Affairs department directors and staff to meet their financial information needs by generating timely ad hoc and periodic management reports.
• Collaborate with Dean of Students, AVP with Division of Student Affairs annual PBCS budget process and multiyear planning.
• Run MARS, UTShare and SAS user-friendly queries for data gathering and analysis.
• Master MARS reports to export for analysis and reporting. Master UTShare existing queries to understand and track financial and human resource information. Find and add valuable UTShare queries to list of Favorites.
• Pursue and share new paths to financial data in other applications with cohorts within Division of Student Affairs.
• Department Monthly Financial Statements. Reconcile monthly financial statements for Funded, Unfunded Cost Centers (CCs) and Projects (Grants) in SAHARA. Maintain all source documents in easily accessible location for access by SAR Center Director and Accounting Services.
• Ensure Dean of Students, AVP is apprised of timeliness of reconciliation to ensure Director reviews and approves all CCs and project IDs by the monthly deadline communicate by Accounting Services. Oversee monthly reconciliation of ProCard logs by card holder. (Logs reconciled by card holder).
• Supplier Management and Purchasing Review.
• Track Purchase Orders by vendor including encumbrances and remaining available funds by fiscal year. Resolve Accounts Payable issues. Pursue and analyze accommodation data to recommend vendor changes and pricing improvement options based on trend analysis.
• Track fiscal year-end deadlines and available funds utilization limitations. Position & Workforce Management – Human Resources. Maintain Salary Roster Tracking Report that encompasses all position ID changes within SAR Center.
• Scholarship Disbursement processing. Identify and resolve salary, leave balance, student wages and other payroll-related issues.

Required Qualifications:

• Bachelor's degree from an accredited institution in Business Administration, Accounting. Finance or the equivalent experience.
• Two (2) years of previous experience working with financial information including annual planning, monthly reporting, account reconciliation and variance analysis.
• Intermediate skills in MS Office 365 with a focus on Excel. Aptitude to learn and master new software as needed for the role.

Preferred Qualifications:

• Five (5) years of previous experience working with financial information including annual planning, monthly reporting, account reconciliation and variance analysis.
• Knowledge and experience in higher education. Knowledge and experience in preparing ad hoc and periodic management financial reports.
• Experience working with multiple sources and types of funds with different regulations and project periods.
• Intermediate UTShare, MS Office 365, and advanced skills in Excel including Filters, Advanced Sorting, Pivot Tables, VLOOKUP Formulas.

Special Instructions:

EEO Statement:

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Open Until Filled: Yes

Location: Arlington

About The University of Texas at Arlington

With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.

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