Job Family: Civil Service and Non-Permanent - OT Eligible
Summary of Duties:
The High School Equivalency Program (HEP) is a federally funded program on a 5-year renewable grant cycle with the goal to recruit and help migrant and seasonal farmworkers obtain a GED and pursue higher education or upgraded employment. The Program Coordinator serves as the primary point of the operational and administrative contact for internal and external constituencies; coordinates administrative functions with other departments and units; is responsible for record and budget management and providing administrative support for staff; and acts as a liaison for the program. The Program Coordinator will, in addition to other duties: analyze, manage, maintain, and monitor operational, grant, and contract budgets within program parameters; create and maintain financial and fiscal reports; reconcile, troubleshoot transfer, and re-budget funds as needed; complete all financial transactions, including, but not limited to, purchasing, payroll, travel, interdepartmental transactions, and participant stipends; establish and maintain records and files for all participants, record statistical information; verify receipt of eligibility materials, applicant packets, and academic records; help organize and execute events for potential and current participants; help maintain the program directives as set out by the federal grant; abide with federal and state policy; and advise students, staff and the general public on HEP program initiatives.
High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
Two years of full-time experience working with student groups and/or programs or equivalent experience.
Experience performing business/office duties.
Service-oriented experience (may or may not be combined with office experience).
Demonstrated ability to communicate effectively with diverse students and demonstrated experience working with people from diverse backgrounds.
Comes from a similar background of the target population (MSFWs).
Higher Education experience.
Experience with Washington State University business policies and procedures and/or federal grant regulations, especially with the College Assistance Migrant Program/High School Equivalency Program, or similar access programs.
Extensive experience using Microsoft Word, Publisher, Access, Excel, and Outlook, including calendar capabilities of Outlook.
Experience performing database management, financial record keeping, budget monitoring, records maintenance, and office operations coordination.
Bilingual and bicultural in Spanish.
Area/College: Student Affairs Department Name: Student Affairs
Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2022/04/2022-Benefit-Overview-for-Civil-Service.pdf. Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/. FTE: 100% Position Term: This is a temporary position expected to end on June 30, 2023. Renewal is dependent on the need for extension and/or if additional funding is secured to extend employment. Posting Close Date: This recruitment has been reposted. Screening of applications has begun and will remain ongoing until the vacancies have been filled. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must attach the following documents to their online application: 1) cover letter and 2) resume. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application. Required Documents:
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or email@example.com.
Washington State University is a public research university committed to its land-grant heritage and tradition of service to society. Washington State College was established in 1890 as a land-grant institution. It has become a distinguished public research university, but its mission remains rooted in accessibility and public service.
For more than 130 years, we have strived to unlock possibilities by empowering students, faculty, and others to create a world where all people can thrive.
In that spirit, our community welcomes scholars from around the globe and prioritizes equitable opportunities for all.