The Placement Exchange Job Board

The USC Viterbi School of Engineering (https://viterbischool.usc.edu/) seeks a career services professional to serve as an Assistant Director within Viterbi Career Connections (VCC). The Assistant Director will provide various career services and programming for undergraduate and graduate engineering students.  

VCC is a full-service career center that hosts various annual flagship career events, including two Engineering Career & Internship Expos each year, several networking activities, and career readiness workshops. The team also manages daily on-campus recruiting activities, such as company information sessions and on-campus interviews.

The Viterbi Career Connections area is part of Viterbi Admission and Student Engagement (VASE). The Assistant Director will report directly to the Senior Director of Viterbi Career Connections. 

Job Responsibilities 

• Advise engineering students individually and in groups to provide career advice and counseling. Remaining knowledgeable about career options and fully understanding the current employment climate. 
• Support international and domestic students on career options; provide appropriate advisement and guidance for Curricular Practical Training.
• Assist in the planning and executing VCC events, such as the Career & Internship Expo, The How to Get Hired Series, Networking events, and Mock interviews. Includes guiding volunteers, interacting with vendors, maintaining budgets, advertising events to students, preparing materials for students, employers, and alums, managing the event day, and ensuring appropriate billing. May also help to solicit employers/alums.
• Prepare, update, and offer student workshops, collaborating as needed with the VCC staff. Deliver presentations to engineering students. 
• Conduct regular evaluation of programs & events based on quantitative and qualitative data to ensure proper growth. 
• Provide regular summary reports, ad hoc reports, and the annual End of Year report for the Senior Director and Associate Dean.
• Oversee the VCC Graduate Student Interns’ including the schedule of daily student responsibilities. Recruit, onboard, develop training procedures, and evaluate student interns on an as-needed basis.
• Create and deliver presentations to student groups and offer suggestions and guidelines for student-created employment-related events and programs.  
• Assist in the internship-for-credit process for all engineering students, which may include a review of student submission materials for eligibility and grading submitted assignments.  
• Assist in managing Viterbi Career Gateway, including helping employer relations staff approve new employers and job postings and managing other requests as needed. 
• Engage with career services professional associations like the National Association of Colleges and Employers and the Mountain Pacific Association of Colleges and Employers
• Assist in developing and designing promotional materials and publications, including oversight of an effective, interactive website, management of social media, and any electronic newsletters related to VCC programs.
• Utilize systems and tools to accomplish work tasks that may include: Symplicity, WordPress, PeopleGrove, PowToons, Qualtrics, 12Twenty, ASANA, Kuali, Tableau, VMock, EngageSC, Google Drive, SkillSurvey, and others.
• Collaborate with internal and external USC VASE partners. 

The annual base salary range for this position is $71,139 - $82,396. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree
Minimum Experience: 3 years
Minimum Field of Expertise: Bachelor’s degree in counseling, higher education, human resources, or related field. Three years’ experience in career services, human resources, recruiting, or related industries, with some experience in a coaching or leadership role. Ability to manage, balance, and prioritize different tasks and projects. In-depth knowledge of federal immigration employment regulations and processes, interpreting and providing guidance as to their pertinence to international students. Advanced knowledge of employer recruiting strategies, job market trends, and occupational, career, and employment information sources. Superior level of professionalism, exceptional attention to detail, and exemplary written and oral communication and interpersonal skills. Demonstrated experience interacting with diverse groups, exercising diplomacy, good judgment, and discretion.

Preferred Qualifications:

• Master’s degree in student affairs, counseling, or related area or experience in university recruiting, career counseling/advising, or Human Resources area.
• Five years of experience in higher education, a career services organization, or Human Resources
• Ability to work occasional evenings or weekends. Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.   
• Demonstrated ability to successfully follow multiple tasks through to completion.
• Experience in working with MS Office and database programs.
• Excellent written communication skills, with the ability to independently compose letters, emails, and memos; ability to proofread and edit VCC communication. 
• Excellent verbal communication, including over the phone and public speaking.
• Strong understanding of career development and support needs for diverse student populations, including needs for underrepresented populations, mature learners, and people with health conditions or impairments.
• Multicultural competencies and the ability to work with diverse populations.
• Excellent interpersonal skills, demonstrating sensitivity, tact, patience, and diplomacy at all levels.
• Demonstrated ability to work effectively and efficiently in a fast-paced, team-oriented environment that requires some job sharing.
• Demonstrated ability to exercise sound judgment with understanding and sensitivity to identify those decisions and activities which require higher-level consultation or group collaboration.
• Knowledge or experience with USC programs and services.
• Proven skill in developing and maintaining accurate, organized records, files, and filing systems.
• Demonstrated practical problem-solving and organizational skills and ability to identify, research and analyze complex situations, recommend solutions and determine action plans.
• Knowledge of professional ethics and standards, as noted by the National Association of Colleges and Employers

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About University of Southern California (USC)

USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.

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