The Placement Exchange Job Board

Carnegie Mellon is enjoying its most productive fundraising years in its history, raising more than $950M over the last three years. University Advancement (UA) supports the entire CMU community in building relationships with key constituencies and securing the financial resources the university needs to continue its ascent. As the division grows, we are seeking an assistant director, Alumni and Constituent Engagement. This is an exciting opportunity if you thrive in an interesting and challenging work environment. Reporting to the director, Alumni and Constituent Engagement, you will work closely with them on programs and functions related to the Alumni Association Board, including committees, board processes, and signature programs. You will also serve as the primary contact for the network of past Alumni Association Board members and other related alumni committees, networks and groups as needed. You will continue the team's mission of connecting alumni to fellow alumni, to the university and to our students. Additionally, and with equal importance, you will plan and implement signature alumni association events for the university and the Alumni Association. You will be responsible in some cases for identifying and recruiting volunteer committees. You will propose new ideas and unique methods to manage communications and the relationship with assigned group(s).

Your core responsibilities will include:

• Assisting in the development and implementation of all aspects of alumni relations for assigned program area(s).
• Planning and coordinating the nomination and selection process for various alumni association recognition programs.
• Initiating, planning, and managing programs and special events both on and off campus for the assigned program area(s).
• Coordinating with partners both on and off campus for the completion and success of assigned programs and projects.
• Identifying and recruiting alumni for participation in programs, alumni boards and alumni committees.
• Engaging in marketing and communications efforts related to alumni relations programs; may include writing for print and on-line publications.
• Participating in the strategic and long-range planning for new initiatives and programs designed to enhance the alumni relations of assigned program area.
• Managing volunteers.
• Supervising, training and directing the work of assigned staff (temporary support staff, work-study students, and volunteers), as needed.
• Managing budgets, as needed.
• Other duties as assigned.

Passion, excellence and flexibility are vital qualities within University Advancement. A commitment to diversity, equity and inclusion; collaboration; and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• The ability to:
  • interact with campus community and external constituents
  • work independently as well as with a team
  • proactively develop cooperative relationships with key faculty and staff members, colleagues and alumni volunteers
  • maintain composure when dealing with difficult situations and/or individuals
  • meet deadlines, work under pressure and with frequent interruptions
  • pay close attention to detail; keep and maintain accurate and detailed reports and records
  • prioritize work and handle multiple tasks simultaneously while adhering to competing deadlines
  • understand and follow directions
  • work with sensitive information, maintain confidentiality and use discretion
• Excellent written and oral communication skills, interpersonal skills and organizational skills
• Strong volunteer management and event planning skills
• Good analytical reasoning and problem-solving skills

You should be able to travel domestically and be willing to work outside of normal business hours as needed.

Qualifications

• A bachelor's degree is required; broad knowledge of university advancement functions preferred
• Three to five years of experience, preferably within alumni relations/development
• Progressive experience in events planning, volunteer management, alumni relations, board management, development or student affairs preferred
• Budgetary oversight experience preferred
• Proficiency with a variety of computer applications
• Familiarity with advancement databases and web-based tools

Requirements

• Must possess and maintain a valid driver's license and successfully complete a driver's license verification on an annual basis. Must complete the National Safety Council Defensive Driver Training once every three years
• Successful background check

CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university's current COVID-19 mitigation requirements.

Location

Job Function

Position Type

Full Time/Part time

Pay Basis

More Information: