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Posted: 10-Jan-23
Location: Oswego, New York
Employment Type:
Organization Type:
Description of Department:
The Department of Residence Life and Housing at SUNY Oswego is a leader in developing a premier residential environment where students are actively engaged in their learning experience. Our environment places student learning and success at the center of all our formal and informal programs, policies, procedures, and physical facilities. Our department encourages collaboration with other students, faculty, and staff in and out of the classroom to enrich the learning experience. Furthermore, our programs are directed to enhance students' capacity and aspirations for growth intellectually, socially, aesthetically, interpersonally, and physically. The Department purposefully and intentionally provides programs and experiences that will offer our residential students a comparative advantage among college graduates. We affirm a commitment to diversity and inclusive excellence in the operations of Residence Life and Housing.
The Residence Life and Housing Department at the State University of New York at Oswego invites applications to fill a full-time Finance Assistant.
Posting Date: January 10, 2023
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Compensation: Salary is $47,000 (commensurate with experience)plus full New York State benefits package.
Benefit Information: The State University of New York provides an excellent benefit package. Click here for more information.
Date of Appointment: As soon as possible
Description of Responsibilities:
Reporting to the Associate Director for Occupancy and Business Operations, the Finance Assistant is a 12-month, full-time, professional staff member in the Office of Residence Life and Housing (RLH). The Finance Assistant will be responsible for accounts payable and purchasing for the RLH department, assuring internal budget procedures, payroll, analyzing accounts, and creating reports to help track all allocated funds. The Finance Assistant will be expected to work collaboratively with all members of the organization to amplify awareness of fiscal positioning and honor attention to detail in the process of auditing allocation, expenditure, and revenue balances.
Residence Life and Housing at SUNY Oswego includes the operations, programs, and services for a residence hall system comprising 13 residence halls, housing approximately 3500 students, and generating an annual revenue of approximately $35 million. RLH leads the development of the strong residential character of the SUNY Oswego campus and provides a common core experience for much of the undergraduate community. Situated within the Division of Student Affairs, RLH plays a critical role in furthering the mission and vision of the Division and in achieving institutional enrollment goals through cutting edge business services, direct interface with the holistic needs of students and their families, and nationally recognized residential education practices. RLH works to advance student attainment of General Education learning outcomes with residence hall initiatives organized through a curricular approach to residential education.
RESPONSIBILITIES:
Budget & Fiscal Management
- In coordination with the Associate Director for Occupancy and Business Operations, support the development of the department operating budget and determine distribution of the allocated funds to department cost centers.
- Maintain and analyze all department accounts for Dormitory Income Fund Reimbursable (DIFR), Dormitory Authority of New York State (DASNY) equipment replacement fund, and auxiliary accounts, including all purchasing and requisitions and accounts payable; provide monthly account reconciliation.
- Manage general ledger and ensure all expenditures and deposits are aligned with key cost centers. Organize budget templates and data.
- Track and analyze expenses to spot trends and procedural or communication failures in relation to charges and expenditures.
- Assure that the internal budget management strategy of funding and revenues will continuously provide the necessary resources to accomplish RLH goals and mission, within policies and expectations of Finance and Administration.
- Reconcile all accounts monthly including the identification and reconciliation of any account errors and consult the campus, SUNY, or Dormitory Authority of the State of New York (DASNY) finance office(s) when needed.
Auditing and Reports
- Assist in preparation of cyclical and ad-hoc budget and financial reports for dissemination among internal and external campus departments.
- Create quarterly audit reports of all state and auxiliary account lines and monitor overtime, FTE changes, and line item changes.
- Update budget account codes to provide a breakdown of expenditures per their account code as to provide a deeper analysis of the budget.
Department Support
- Reconcile all payroll of department professional and student employees.
- Assist with staff onboarding and training.
- Manage staff travel documentation and expenditures.
- Serve as a line of support for hall access, such as lock change requests, millennium enterprises.
- Assist in acquisition of department inventory including, but not limited to technology and furniture.
- Other duties as assigned.
SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan. As such, the incumbent is expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.
Required Qualifications:
- Bachelor's Degree in accounting, business administration, or related field
- 2-4 years of experience in a professional office
- Demonstrated experience with Excel
Preferred Qualifications:
- Experience with Banner System
- Experience with Jaggaer financial system
- Understanding of state purchasing processes
- Ability to work with diverse team of staff members and support team development
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and work discreetly with sensitive information.
- Ability to manage multiple tasks.
At SUNY Oswego we value the diversity found in each member of our campus community and strive to create a community where that diversity is embraced and enhanced. Recognizing the strength of diversity, our mission is to foster an environment which respects, embraces and promotes cultural competence, civil discourse and active engagement in developing an inclusive and vibrant community of scholars who act as transformational agents of change and responsible citizens of the world. For more information see SUNY Oswego's Strategic Diversity and Inclusion Plan.
As a candidate seeking consideration you are asked to submit a separate statement specifically addressing how your commitment to diversity, equity and inclusion has been evidenced in your career experience and professional activity, and/or community service (volunteer work, etc.), and/or professional development. (Please see Application Instructions)
