Stanford University has an immediate opening for a Program Administrator in the division of Inclusion, Community, and Integrative learning to assist in day-to-day operations as well as long term projects. Reporting to the Assistant Vice Provost for Community and Inclusion, we are seeking an experienced and highly motivated individual who possesses strong interpersonal and organizational skills and is well versed in diversity and social justice efforts, to play a key role in supporting centers and offices that support an institutional focus on equity, inclusion, belonging for students in a university setting. The unit also facilitates care for student communities on campus, proactively fostering positive, inclusive community development and facilitating problem-solving when complex community issues emerge.
Our mission is grounded in values of justice, equity, and belonging at Stanford and beyond. As educators, advocates, and thought leaders, we empower students to be bold collaborators and innovative leaders preparing them to navigate a complex world with the most vulnerable in mind.
Inclusion and diversity are integral to Stanford's commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students and staff from diverse backgrounds, or incorporating diverse perspectives in their work. We seek candidates who can support the vision of a central office, to help establish and coordinate strategic communications, organizational procedures, and values, and support Our Most Important Work.
JOB PURPOSE:
The Program Administrator working under general supervision of the Assistant Vice Provost for Community and Inclusion, will create programs, materials, communications, and implement administrative strategies to support the First Gen and/or Low Income Office and the Centers for Equity, Community, and Leadership (known as 'ECL,' which includes the: Asian American Activities Center, Black Community Services Center, El Centro Chicano y Latino, Markaz Resource Center, Native American Cultural Center, Queer Student Resources, Women's Community Center).
In this role, you will:
Provide support, communication, and coordination for operations and projects related to the work of the centers and offices mentioned above. This includes fielding requests for engagement with the centers and offices and offering suggestions and recommendations to maximize efficiency and mutually beneficial collaborations.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
Create communications to provide the institution and stakeholders with important information in regards to the history, organization, and opportunities with the centers and offices. This includes, but is not limited to: website management, outreach events, and more.
Compose and draft documents and correspondence for presentations, reports, course handouts, marketing materials (brochures, websites, social media), and online resources for the campus community to navigate the various spaces and opportunities to engage on issues; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Create complex reports and spreadsheets with both qualitative and quantitative data on programs and events.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Assist in planning and administration of professional development opportunities for the staff in the relevant offices that may include communications and training, planning/promoting events and/or organizing conferences, student staff training, staff gatherings, and more.
Oversee and/or process a variety of complex financial transactions, produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
Provide human resources transaction support, e.g. timecards, I9s, HR forms, etc.
Prepare student hiring and termination spreadsheets, ensure accurate labor distribution and verify payroll expenses.
Ensure students are provided and submit required documents upon hire.
Serve as Time and Leave Administrator: ensure students and staff submit their timecards in a timely and accurate manner; track approvals and adjust paid time, as needed.
Analyze and review material and extract pertinent information for briefing purposes.
*Other duties may also be assigned
To be successful in this role, you will bring:
Education & Experience:
High school diploma and six years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills, and Abilities:
Familiarity with and understanding of issues related to diversity, equity, and inclusion, on a college campus.
Advanced computer skills and demonstrated experience with office software (google docs, Drupal, etc.), and email applications
Ability to prioritize own work and multi-task, and assign work to others.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Ability to create reports, write copy, design marketing materials, and utilize google docs for organizational purposes.
PHYSICAL REQUIREMENTS*:
Ability to work some evenings and weekends.
Perform desk-based computer tasks including scheduling, document organization using google docs, and website.
Ongoing use of equipment such as the telephone, copiers and printers, and shredders.
May push, move, carry items that weigh approximately 11 - 20 lbs.
WORKING CONDITIONS:
Hybrid work schedule with a minimum of 3 days onsite each week; Able to work evenings and weekends, as necessary. The hybrid opportunity will be revisited every August in conjunction with the larger division on the Vice Provost for Student Affairs.
The university requires all staff to be fully vaccinated for COVID-19 and provide proof of vaccination prior to their start date, unless granted a medical or religious accommodation.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $84,000 to $86,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
How to Apply:
To be considered, please apply online and submit a cover letter and resume
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
