The Placement Exchange Job Board

Job Title: Director of Operations 

Reports To: Regional Vice President 

Location: First Year Residence Halls at Marshall University – Huntington, WV

Compensation: $70,000 - $75,000 per year and a comprehensive benefits package

FLSA Status: Exempt 

Company Information:

Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university.

Summary:

The primary responsibility of the Director of Operations is to oversee all operations and management of an 812 bed community for First Year Students at Marshall University, the First Year Residence Halls (FY North and FY South communities). Areas of responsibility include, but are not limited to, fiscal oversight; leasing, programming, and student development; client relations; enforcement of policies and supervision of employees. The responsibilities of the Director of Operations require a combination of managerial and interpersonal skills aimed at supporting the housing staff and residents while running a fiscally efficient operation. The Director of Operations must work collaboratively with campus partners and COCM staff.

Essential Duties and Responsibilities: 

• Duties include day-to-day oversight of site operations.
• Supervise various levels of staff members. 
• Oversees human resource functions such as benefits, worker’s compensation claims, payroll processing, hiring, training and evaluating direct and indirect reporting staff. 
• Represent the site and provide communication about the residential community to campus partners, owners, and COCM corporate staff.
• Distributes weekly status reports about the residential community including a weekly operations report and leasing status report.

Facilities and Maintenance:

• The Director of Operations will ensure execution of daily facilities maintenance, preventative maintenance plan, grounds, and housekeeping. 
• Identify vendors and negotiate contracts for services provided.
• Manage annual turn of units between contracts including communication with vendors, housing and contract maintenance staff, and walking units for final preparation prior to student move in. 
• Works directly maintenance staff to ensure completion of work orders in a timely manner. 

Marketing and Leasing: 

• The Director of Operations will work directly with the MU team to coordinate leasing and marketing initiatives, which includes the development and execution of a marketing plan and leasing timeline.
• Participates in various recruitment events to market the residential community to prospective residents.   

Operations:

• The Director of Operations will provide fiscal oversight by managing the operating and capital budgets which includes developing annual budget proposals, presenting budgets to the institution for approval.
• Ensures all expenditures fall within budget expectations.
• Plans for unexpected expenses.
• Tracks and approving expenditures accounts payable functions.
• Submits monthly budget variance explanations.
• Communicates with COCM accountant staff.

Residence Life: 

• Will guide the development and execution of residential life curriculum and student programing within the residential community. 
• Serve as housing appeals conduct officer and maintain records. 
• Will participate in afterhours on call emergency response rotation.  

Other Duties:

• The Director of Operations position requires a regular workday with additional responsibilities in the evenings and weekends as needed. 
• Participates in afterhours on call emergency response rotation.   
• Other duties as assigned.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to walk, climb stairs and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

Qualifications:   

• Bachelor’s degree in business or related fields.
• 4-6 years of full-time experience in Housing/Residence Life at a College or University.  
• Experience working with undergraduate student populations.   
• Must possess strong interpersonal, communication (oral and written) skills, and computer competency.  
• Experience in facilities management or asset management including management of operating and capital budgets is preferred but not required
•  

Applicants must be able to pass a pre-employment background check and drug screening.

About COCM

COCM (Capstone On-Campus Management) is a company of student housing professionals who work with our partners – both universities and owners – to leverage campus housing to do great things: enhancing student recruitment and retention and improving student satisfaction and success. Since forming in 2003, COCM has grown from a management portfolio of just over 2,000 beds at three campuses, to 34,365 beds at 37 campuses. Our portfolio reflects a broad range of unit and facility types, geographic locations, institution types, and student markets served. It also includes campuses where we manage the entire campus housing program. COCM’s growth is the result of its talented student housing professionals, our values, and our commitment to serving as a fiduciary to our campus partners and owners. COCM believes in serving as a talent agency for Student Housing Professionals. That is why we are always looking for and hiring people with higher education backgrounds. Why is this important? Because when 100% of your focus is managing on-campus housing communities, you work every day with highly educated stakeholders in a campus environment. Thus, it is critical to have site and support perso...nnel with the appropriate experience and credentials to excel in this environment. And it is equally important you provide these professionals with training in all aspects of operating an on-campus community well – from budgeting and accounting, to marketing, to maintenance and student development. This is truly the secret of our success.

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