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Posted: 02-Feb-23
Location: Lexington, Virginia
Employment Type:
Organization Type:
Preferred Education:
Internal Number: R674
Job Description:
The Law Student Affairs Program Coordinator supports the mission of the Law Student Affairs area by overseeing a variety of Student Affairs-related projects, coordinating activities for student services, and providing high-level administrative and organizational support. This position provides support for Recognized Student Organizations (RSOs) event management and serves as a liaison between RSOs, student journals, W&L stakeholders, and the greater Lexington community. As part of the Law Student Affairs staff, the position manages multiple tasks while fulfilling goals as established by the department and the Law School.
The coordinator must be able to work as a team member with diverse populations and serve as a developmental and communications link between students, faculty and staff.
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions:
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Provides administrative support to the Associate Dean for Law Students Affairs, Community & Belonging.
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Assists with the planning, coordinating, and implementation of law school events, including major events such as: Commencement; First-year & Transfer Student Orientation; Kirgis Fellow Training Program; Family & Friends Day.
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Provides assistance related to RSOs and the Student Bar Association (SBA), including officer/leader training such as training on processes and reimbursement policies; advising; governance; event planning; and adherence to university policies and procedures.
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Provides assistance, as needed, to the Kirgis Fellows Program.
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Oversees the management of the law school’s academic accommodations, and conduct files and records.
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Maintains up-to-date records on all student organizations, including current recognition forms, annual activity reports, and governance forms.
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Assists with the development and implementation of student affairs programming, including programs, resources, and services for international students.
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Provides first-level oversight of all student organization budgets, including the two main journals (Law Review and JCRSJ) and Moot Court.
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Assists in the budget preparation process for the Law Student Affairs account.
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Coordinates activities and calendars between and promotes collaboration amongst recognized student organizations.
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Supervises Law Student Affairs student employees.
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Manages graduation walking stick program.
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Maintains accurate historical and financial records.
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Other duties as assigned.
Work Schedule: M-F, 8:30am - 4:30pm
Minimum Qualifications: High school diploma plus three years of administrative support experience, or a combination of education and experience from which comparable skills are acquired. Associate’s degree preferred. Must have extensive skill using Microsoft Office software (Word, Excel, Outlook) and the internet. Must have excellent word processing, proofreading, grammar and spelling skills. Must be detail-oriented, have the ability to multi-task, and possess strong organizational skills.
Must be a self-starter and have the ability to work independently, as well as to communicate and interact effectively in a professional, confidential, and courteous manner with faculty, staff and students. Demonstrated ability to handle confidential and sensitive information. The ability to work with frequent interruptions and manage multiple projects, priorities and deadlines. Previous experience in an academic setting preferred.
Application Instructions: Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references.
External Applicants: Application instructions for external applicants are located on the jobs.wlu.edu or here.
Current W&L Employees: Apply from your existing Workday account. Instructions are located at jobs.wlu.edu or here.
Physical Requirements:
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Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
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Grasping: Applying pressure to an object with the fingers and palm.
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Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Working Conditions: The worker is not substantially exposed to adverse environmental conditions.
Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Position Type:
Non-Exempt, Full Time, Benefit Eligible
Minimum Pay:
$19.58 - Pay Commensurate with Experience
The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Boosters are required. Individuals may seek a medical or a religious exemption to the vaccination requirement.
