Assistant Director Living-Learning Thematic Communities Housing Operations
East Carolina University
Location: Greenville, North Carolina
Internal Number: 59699
The Assistant Director for Living-Learning/Thematic Communities & Student Success is a mid-level professional staff member in the department of Campus Living who is responsible for the operations of the Living-Learning (LLC)/Thematic Communities that are associated with Campus Living. Reporting to the Associate Director for Academic Support, Assessment, and Initiatives and the Associate Director for Conduct & Student Success, the Assistant Director for Living-Learning/Thematic Communities & Student Success will serve as a member on the Residence life Management Team and on the Residence Life Consultation Team. This position also has a dotted line to the Senior Associate Director for Residence Life position. The Assistant Director will directly oversee the operations of the Impact Leadership program (which is the only LLC managed by Campus Living) and all future Campus Living managed LLC's. The Assistant Director is a twelve-month, full-time, 40 hours per week, live-off position, with occasional responsibility for night, weekend, or emergency work, which is compensated. This position is designated as a Mandatory Reporting Position.
LLC/Thematic Program Management
Serve as the primary point of contact for: all LLC Academic Partners, residents who are members of LLCs and Thematic communities.
Serve as main contact for Impact LLC and the Pirate Explorers LLC.
Administer LLC and thematic housing application processes and help interest groups with developing new LLC's.
Coordinate the IMPACTCOAD & HALLCOAD 1000 courses.
Coordinate with the Associate Vice Chancellor to help facilitate the initial meetings with prospective Academic Partners and assist Academic Partners with completing the application process.
Work with Campus Living Assignments to develop a timeline and procedures to place students in their LLC room placement after generating numbers.
Coordinate Campus Living portion of LLC funding with each LLC Academic Partner and provide stewardship of LLC monthly lecture series and work with LLC Partners on recruiting and selecting speakers.
Distribute the RA Characteristic Preference Sheets to each Academic Partner and thoroughly explain Campus Living's RA selection process as it relates to LLC RAs.
Participate in comprehensive LLC Scholarship Committee in conjunction with University Scholarships, Admissions, and the Honors College for McCartney Scholars.
Coordinate all assessment efforts for the LLCs by collaborating with Assessment Partners to collect information that will be compiled in the Divisional Quarterly Reports and the LLC Annual Reports.
Supervise a group of Impact Mentors who will live in Ballard Hall and work with the Ballard Hall residents in the areas of leadership and development and assist with Pirate Explorers group in Jarvis Hall.
Design a process to recruit Impact Mentors including application timeline and assignments process in collaboration with Student Involvement and Leadership and the Ballard Hall Coordinator.
Work with Ballard Hall Coordinator to send acceptance letters to Impact Mentors.
Oversee Impact Mentor Training in the fall and spring semester and make mentor/mentee assignments.
Serve on the Advisory Board for the University's Leadership Institute.
Attend bi-weekly meetings with the Impact Mentors in conjunction with the Ballard Hall Coordinator.
Facilitate the fall and spring mentor-only debrief with the mentors on their experiences and establish goals for the upcoming semester.
Prepare Impact Leadership LLC timeline, application, and materials for incoming students.
Provide the English Department & the Political Science Department the list of Ballard Hall residents and banner numbers to enroll them in ENGL – 1100.
Oversee LLC marketing materials and consistently update prevalent documents (i.e., snapshots, FAQ lists, brochures, posters, social media, and websites).
Create monthly LLC Newsletter that will be distributed to all Academic Partners that discusses upcoming events, important dates, and information prevalent to each LLC.
Maintain collaborative databases and shared drives that hold important documents for Academic Partners to utilize with their respective LLCs.
Submit website updates to the Campus Living Webmaster on a need-be basis as it pertains to LLC information.
Regularly update the LLC handbook and other regularly used forms and documents to reflect the most up to date information. Conduct
Be visible/ready to assist & respond in main office.
Adjudicate cases and assist with community conflicts.
Provide oversight to the Umstead Hall Coordinator in coordinating fire drills, communications, and staffing each term with Environmental Health and Safety.
Oversee training and assist in Health and Safety inspections with the NSOs.
Assist with the annual updates to the Residence Life Staff Manual and Conduct Manual.
Provide educational resources on conduct, policies, & safety to the residents. Supervision
Supervise the Cotten, Fleming, Jarvis Residence Hall Coordinator.
Provide guidance & support on all aspects of community situations, staff issues, etc., which occur within CFJ.
Supervise Summer School Coordinators and Orientation Show Room Coordinator in tandem with Director of Facilities & Operations.
Supervise the McCartney Scholars.
Co-oversee the collection and distribution of Residence Hall room stuffing materials from ECU campus partners that will be placed in each residence hall room prior to fall move-in.
Liaison between LLC Academic Partners and the Assignments Coordinator to facilitate the Fall Assignments process.
Organize travel arrangements to annual ACUHO-I Living Learning Programs (LLP) Conference.
Coordinate Campus Living's involvement in ECU Fall Student Open House and Spring Pirates Aboard Admitted Student Day, for the LLC table at these events.
Work in partnership with the Senior Neighborhood Service Office Manager to coordinate Ballard East and West Residence Hall room reservation, specifically, class schedule for the LLCs.
The Assistant Director will be responsible for maintaining LLC program budgets and meeting with Academic Partners to determine the use of funds.
Explain administrative process to Academic Partners in order to request supplemental funds.
Work with Campus Living Finance to report monthly spending.
Prepare and submit Quarterly reports on LLC and other position-related updates, achievements, and numbers.
Serve as a member on the Residence Life Management Team and on the Residence Life Consultation Team (a mid-level on-call rotation, consisting of: Assistant Directors, Associate Directors, and Director of Residence Life).
Serve on the ECU Orientation Advisory Board.
Work with other Campus Living staff members on the annual Student Appreciation Celebration Committee.
Training and Retreats
Develop and facilitate recruitment informational session that: promotes LLCs and thematic housing to the ECU community, discusses the advantages of having a special housing program, and informs potential Academic Partners about the process of creating environment and how to create a successful LLC/thematic housing program.
Train Campus Living professional staff members on aspects and topics specifically related to LLCs/thematic housing.
Present during RA Training and Impact Leadership Training in the fall, to discuss the different LLCs.
Train Academic Partners on the roles and responsibilities of Campus Living staff members, the importance of collaboration with one another and Campus Living staff members, and how to go about sharing important information with Campus Living and other LLC partners.
Plan and implement LLC Academic Partners and Coordinator Retreat once per year and work with the Associate Director to create the retreat agenda and facilitation.
Master's Degree and 3 years of full-time professional experience.
Full time or Part time: Full Time
Position Location (city): Greenville
Position Number: 002421
Organizational Unit Overview:
The Division of Student Affairs actively supports the University's missions of education, research, and service by providing comprehensive programs and services to assist each student in developing intellectually, socially, morally, and culturally. The Division anticipates students' developmental needs throughout their collegiate experiences and promotes students development by fostering a community of learning, which encourages individual student involvement and participation. The Division of Student Affairs provides a broad range of support services, activities, and programs that seek to: Assist students in developing respect and appreciation for individual differences, interpersonal civility, and human rights. Enhance the learning environment, facilitate retention, and optimize the student experience. Accommodate the diverse needs of all students. Support a community environment that is welcoming, safe, and secure. Assist students in meeting their basic needs for housing, nutrition, and physical and emotional well-being. Provide the means for students to become active participants and leaders in their own learning. Assist students in developing logical thought processes and sound decision-making skills. Assist students in developing an appreciation of the arts. Moreover, the division seeks to contribute to the development of the whole individual by fostering in each student a deeper appreciation of the importance of life-long learning, individual responsibility, and human diversity. Through collaboration, the division provides programs and services that are grounded in theory, assessment, and sound practice.
The mission of the Department of Campus Living-Residence Life is to provide services and programs for students in the residence halls at East Carolina University. To fulfill this mission, we focus on student development, academic support, counseling, conduct, and educational programming which address the needs of a broad variety of students from diverse backgrounds.
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.