The Placement Exchange Job Board

The Senior Exams Coordinator reports to Assistant Registrar for Exams and assists with all aspects of the midterm and final examination process including: preparing examination schedules; managing data in the Law School's exam database; creating exam files; hiring, training and managing proctors; ensuring the security of examinations; providing reports to various offices; explaining and applying examination procedures; and ensuring consistent archiving of examination records.

The incumbent will be a knowledgeable source of information regarding the policies, procedures, rules, and regulations of the Law School and will serve as a primary point person for all things related to examinations. The position involves frequent interaction with a wide range of people at the Law School, including offices that are involved directly with examinations such as Faculty Support Services, Office of Disability Services, Graphics, Instructional Technology, and Campus Planning.

• Collect information for exams from faculty

• Manage scheduling software for exams

• Maintain all exams scheduling data, including room, date, time, students, and proctor assignments in Exam Database

• Create exam files in ExamSoft Examplify

• Send communications to faculty and staff regarding exams

• Assist with exam proctor orientation

• Maintain room reservation schedule for exam period

• Work with Campus Planning to accurately reflect the exam schedule in the Law School's master calendar

• Coordinate with exam proctors for their availability during exams

• Inventory and procure exam materials and supplies

• Act as lead trunk room proctor during exams

• Work with Office of Student Affairs to arrange accommodated exams

• Print daily exam materials for trunk room during exam period

• Proctor exams when needed

• Coordinate exam printing and distribution with Graphics and Faculty Support Services

• Oversee exam print requests to Graphics

• Prepare exam answer files to be graded by faculty

• Review examination videos for online exams

• Track exam incidents

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

Earned bachelor's degree; and two years administrative experience, preferably in postsecondary education. Demonstrated skill with an integrated computerized student records and Web-based applications.

The successful candidate must possess a working knowledge of academic and organizational systems; have demonstrated experience in establishing and maintaining successful working relationships with students, faculty, and staff by providing efficient, superior, and friendly student services; act as a team player; communicate clearly and promptly; proficient in MS Office, Access and Excel with particular focus on spreadsheets and relational databases; and have a strong knowledge of the Family Rights and Privacy Act (FERPA) and applicable law, rules, and regulations regarding student records.

Will be flexible with work hours that will vary during the academic year.

COVID VACCINATION REQUIREMENT:

To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.

SALARY RANGE:

$17.50- $26.00

Salary range