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Budget Specialist (Administrative Analyst/Specialist - Non-Exempt)

Job No: 524471
Work Type:
Locations: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)




Position Summary

The primary purpose of this position is to provide purchasing and operational budget support for the College of Health and Human Services, as well as maintaining currency in a wide variety of policies and procedures related to fiscal controls and management within the college and throughout the university. The Budget Specialist must have demonstrated the ability to independently plan, organize, coordinate and perform work in situations with numerous, diverse demands. This includes budget planning and analysis, tracking and monitoring expenditures, and training staff in related areas.

The Budget Specialist will serve as the first point of contact for CHHS schools and departments regarding fiscal and budgetary policy and procedures, purchasing, and accounts payable. They will also provide operational budget tracking and analysis for the college, schools and departments using Oracle, Adaptive Insights, MyRF, and MS Excel. The position provides primary support to student and faculty research initiatives coordinated by the Associate Dean of Research. The incumbent is the first point of contact in the college regarding fiscal planning and implementation of budgetary aspects of Instructionally Related Activity Fee allocations, Seed Grant funds and other similar and related programs; this includes planning, tracking, and budgeting for student assistants and work study students.

The Budget Specialist is responsible for coordinating travel requirements for the Dean's office, overseeing and advising schools on travel policy and procedures, and assisting the Director of Resource Management with budgetary responsibilities and projects on an as needed basis.

They will provide administrative support on an as needed basis for college-wide committees including, but not limited to, the College Research and Scholarly Activity Committee and the Academic Policy and Planning Committee as well as provide coordination, advising and tracking on J-1 visitor program procedures, H-1B Visas for Tenure/Tenure track faculty, visas for visiting scholars, and other duties related to international regulations and compliance.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The College of Health and Human Services includes five academic schools, clinics, doctoral programs, in addition to certificate programs and credential programs. There are over 200 full and part-time faculty and approximately 50 clerical and technical employees. We offer a balanced educational experience of academic study, field placement, clinical experiences, student international experiences and research opportunities. There are approximately 5000 students, including graduate students. The Dean directs the College with the support of two Associate Deans, one Assistant Dean of Student Affairs, a Director of Resource Management, and multiple administrative support positions The Dean's Office is responsible for all activities emanating from the creation, implementation, provision and continued support of the instructional, operational, and research processes in the College.

For more information regarding the College of Health and Human Services, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Experience with budget planning, tracking, and analysis.
• Purchasing and accounts payable experience.
• Experience with completing and processing travel documents and a thorough understanding of travel policies and procedures including knowledge of requirements and policy related to J-1 Visa Exchange Visitor Program
• Proven ability to train others in policies and procedures and provide work direction.
• Proficiency with Microsoft Excel.
• A minimum of five years of progressively responsible fiscal and/or budgetary experience is preferred.

• Experience with Oracle, Adaptive Insights, and PeopleSoft.

• Familiar with SDSU Technology Acquisition Review Process.
• Experience in an academic environment or other complex, policy- driven organization.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,900 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,518 - $6,791 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on 2/24/23. To receive full consideration, apply by 2/23/23 The position will remain open until filled.

CSU Vaccine Policy: The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu


Advertised: Feb 10, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/524471/budget-specialist-administrative-analystspecialist-nonexempt







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