If you are ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online for the position of Administrative Associate. This position supports Stanford Living Education, an academic program housed in the School of Medicine and administratively located within the portfolio of Vaden Health Services, a part of the Division of Student Affairs at Stanford University.
Inclusion and diversity are integral to Stanford's commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students and staff from diverse backgrounds, or incorporating diverse perspectives in their work. We seek candidates who can support the vision of a new office, work to help establish a new outlook, mission and values, and support Our Most Important Work.
In this role, you will:
* Provide administrative or operational support working under general supervision. * Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Collect quarterly information from the program heads of WELLNESS, LIFE, and LEAD. Upload course information to the university database and secure classrooms. Serve as the point of contact with the university registrar in this process. * Oversee the FASA process of appointing Lecturers and other teaching staff for hire each academic quarter. This involves gathering and uploading various letters of endorsement, offer letters, transmittal memos, and CV's to the university database and managing the status of each transaction. * Serve as a point of contact with campus partners to support communication and marketing of our course offerings. * Maintain approved content on websites. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Process and monitor routine financial transactions, which may include researching and resolving discrepancies. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. * May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. * May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
To be successful in this role, you will bring: * High school diploma and three years of administrative experience, or combination of education and relevant experience. * Knowledge and skills for basic website maintenance. * Flexibility and initiative. * Demonstrated customer service and reception experience. * Proficient computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing routine tasks. * Strong organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize and multi-task.
In addition, preferred requirements include: * Administrative and/or operational experience in an academic setting.
The expected pay range for this position is $58,000 to $74,000 annually. The actual pay will be pro-rated based on the 50% FTE. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
How to Apply: We invite you to apply for this position, please submit your resume and a one-page cover letter along with your online application.
Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
