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University of California Irvine

Sr. Meeting and Events Planner


Updated: Mar 8, 2023
Location: Irvine-Campus
Job Type:
Department: Student Ctr & Event Services



Job Opening ID: 50311

Reports To: Senior Manager, Event Services

Working Title: Sr. Meeting and Events Planner

Department: Student Ctr & Event Services

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 006292

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5 M-F

Employee Class: Career

Position Summary:

The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains:

Civic & Community Engagement

Leadership Development

Diversity & Global Consciousness

Professional & Administrative Skills

Personal Responsibility The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking. Student Center & Event Services provides the campus community and its guests with a variety of services and venues for social, recreational, cultural, and educational pursuits and is the primary resource for individuals/groups interested in holding a meeting, seminar, summer conference program or other event at UC Irvine.

Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and / or medium-size events. Under the general supervision of the Senior Manager, Event Services, act as the primary representative and contact person for all conferences, meetings, and events hosted by RCOs, campus departments, and off-campus companies and organizations. Develop on and off campus conference business. Reserve conference facilities inside the Student Center and various other spaces; coordinate with operational staff on issues pertaining to equipment and event setup. Develop operational plans and room diagrams. Be present at large special events to ensure all client needs are satisfied. Coordinate with on and off-campus vendors to secure goods such as copying services.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$64,400.00 - $114,200.00 (annual)

Department Website:

https://studentcenter.uci.edu/

Required:

3 years of event planning experience

Bachelor's degree in related area and / or equivalent experience / training.

Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation. Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints. Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship. Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention. Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Ability to effectively work with invited guests, donors, government officials and university VIPs. Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Knowledge and skill to set and monitor work standards and protocols. Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.

Preferred:

Ability to use EMS scheduling program. Ability to use computer program (e.g., Social Tables, Room Viewer, Meeting Matrix) to create diagrams. Ability to use Iris Coordinator scheduling program. Certified Meeting Professional (CMP). Knowledge of sound systems and audiovisual equipment.

Special Conditions Required:

Must be willing to work occasional early morning, evenings, weekends, and holidays as workload demands. ? Must be willing to be on call during assigned events. ? Must possess a valid California driver's license.

Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 50311Reports To: Senior Manager, Event Services Working Title: Sr. Meeting and Events PlannerDepartment: Student Ctr & Event ServicesBargaining Unit: 99FLSA: ExemptPayroll Job Code: 006292Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5 M-FEmployee Class: Career Position Summary: The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains:

Civic & Community Engagement

Leadership Development

Diversity & Global Consciousness

Professional & Administrative Skills

Personal Responsibility The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking. Student Center & Event Services provides the campus community and its guests with a variety of services and venues for social, recreational, cultural, and educational pursuits and is the primary resource for individuals/groups interested in holding a meeting, seminar, summer conference program or other event at UC Irvine. Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and / or medium-size events. Under the general supervision of the Senior Manager, Event Services, act as the primary representative and contact person for all conferences, meetings, and events hosted by RCOs, campus departments, and off-campus companies and organizations. Develop on and off campus conference business. Reserve conference facilities inside the Student Center and various other spaces; coordinate with operational staff on issues pertaining to equipment and event setup. Develop operational plans and room diagrams. Be present at large special events to ensure all client needs are satisfied. Coordinate with on and off-campus vendors to secure goods such as copying services. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $64,400.00 - $114,200.00 (annual) Department Website: https://studentcenter.uci.edu/
Required: 3 years of event planning experienceBachelor's degree in related area and / or equivalent experience / training.Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation. Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints. Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship. Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention. Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Ability to effectively work with invited guests, donors, government officials and university VIPs. Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Knowledge and skill to set and monitor work standards and protocols. Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings. Preferred: Ability to use EMS scheduling program. Ability to use computer program (e.g., Social Tables, Room Viewer, Meeting Matrix) to create diagrams. Ability to use Iris Coordinator scheduling program. Certified Meeting Professional (CMP). Knowledge of sound systems and audiovisual equipment. Special Conditions Required: Must be willing to work occasional early morning, evenings, weekends, and holidays as workload demands. ? Must be willing to be on call during assigned events. ? Must possess a valid California driver's license.
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/12258798-sr-meeting-and-events-planner





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Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.

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