The Placement Exchange Job Board

Job Description:

Scholarship and Discovery:
The Scholarship and Discovery (S&D) thread is a combination of required courses, electives, and research; it spans the four-year MD curriculum. The goal of this program is to provide Pritzker students with basic scholarly skills, support Pritzker students and their mentors as they execute a mentored scholarly project, prepare Pritzker graduates to become leaders in scholarly areas in academic medicine and cultivate a spirit of lifelong scholarly inquiry among Pritzker students. 

• Coordinate all administrative aspects of the S&D curriculum as well as support the Assistant Dean of Medical School Research and faculty members who lead the scholarly tracks.

• Maintain communications with students and faculty, such as assignment deadlines and meeting reminders, regular correspondence with students and faculty via a shared S&D inbox and S&D inquiry form, and regularly update the Scholarship and Discovery website and track listservs. 

• Manage REDCap survey tools that are used for the submission and review of assignments. 

• Facilitate an S&D orientation in mid-August, a 5-week dedicated scholarly block each spring, periodic class meetings, and a Senior Scientific Session in mid-May to showcase the culmination of student research throughout the Scholarship and Discovery thread of the Pritzker curriculum. 

• Facilitate review meetings for student-required submissions throughout the year and serve as staff lead for all Track Leader meetings. 

• Orient new S&D Track Leaders as needed. 

• Track the completion of required S&D electives and optional SRP-Prep course for those electing to participate in the Summer Research Program.

• Assist in the compilation of reports and analysis of outcomes data for the S&D curriculum.

Summer Research Program:
Funded through the National Institutes of Health (NIH), the Summer Research Program is an optional eleven-week summer opportunity for Pritzker medical students between the first and second years of the curriculum. Students are required to identify a mentor, submit an application, and meet pre-identified benchmarks by specific dates, including submissions of elements of the research paper and final presentation. 

• Provide student support through fielding student inquiries to ensure the successful completion of the Summer Research Program according to NIH guidelines. 

• Support the Assistant Dean of Medical School Research in generating personalized advice to first-year students regarding possible research mentors based on student responses to an intake assessment.

• Collaborate with Student Affairs and Programs to plan a research forum at the conclusion of the program.

• Following completion of the Summer Research Program, communicate information regarding grant acknowledgments to select students on a quarterly basis.

Senior Scientific Session:
Annually, more than half of the graduating class participates in the Senior Scientific Session. Students deliver oral presentations and posters, which are judged by a panel of faculty members.

• Manage communications with students, faculty, and staff to organize this event. 

• Collect and manage the editorial process for the abstract and proceedings booklet. 

• Collaborate with Student Programs and Affairs to plan the event, identify faculty judges, and serve as the staff lead for the operations of the event.

Scholarly Opportunities and Grant Support:
The program manager is responsible for updating and communicating of internal and external scholarly opportunities to the Pritzker student body. They will also be involved in collecting data and assisting in the writing of grant submissions and progress reports on relevant funded grants.

• Maintain awareness of and promote scholarly opportunities, prepare letters of support, and guide students through the application process. 

• Track studentsâ™ participation in year-off scholarly activities. 

• Handle all requirements related to the Senior Research Fellowships and Pritzker and NorthShore Fellowships applications, acceptances, and award processes.

• Assist faculty with collecting data and writing grant submissions and progress reports on relevant funded grants.

Scholarly Concentration Collaborative:
The Scholarly Concentration Collaborative is comprised of faculty and administrators representing over 50 medical schools both nationally and internationally. As the Pritzker School of Medicine is the leading institution in this collaboration, the program manager is responsible for supporting the administrative actions of the group. Under faculty guidance: 

• Arrange logistics related to a session at an annual meeting.

• Regularly update the Scholarly Concentrations Collaborative website with materials and information.

• Manage the listserv and associated communications.

Global Health Experiences:

• Assume responsibility for processes related to student travel abroad for scholarly purposes. 

• Ensure that applications are submitted in a timely manner, funding notifications are delivered, and students complete all associated requirements. 

• Update and maintain information on the Global Health website and notify students of funding opportunities when fall and spring funding cycles open. Collaborate with the staff and faculty in the Center for Global Health.

Other Responsibilities:

• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.

• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Master's degree.

Experience:

• Two to five years of program and/or project management experience.

• Experience in supporting faculty in an academic medical center.

Technical Skills or Knowledge:

• Knowledge of survey management and data analysis.

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook, Zoom, Canvas, and other common software and survey programs.

Preferred Competencies

• Interest in supporting grant-funded scholarly activities in the medical school.

• Strong interest or knowledge of medical education.

• Strong administrative and communication skills.

• Ability to prioritize, work on multiple projects simultaneously and complete assignments in a timely manner.

• Effective interpersonal skills are needed for interacting with students, faculty members, and Pritzker School of Medicine staff.

• Sound judgment and tact in handling confidential issues in working with faculty, students, and administrative staff.

• Must be able to problem-solve and follow an issue through to resolution.

• Excellent organizational skills and ability to self-motivate.

• Ability to work independently and well as in multi-disciplinary teams.

• Proven ability to set and maintain standard for high volume of productivity in a fast-paced environment.

• Must possess a high degree of accuracy with attention to detail and the ability to effectively prioritize multiple tasks and meet deadlines.

• Demonstrated ability to respond in a professional manner to all constituents.

Working Conditions

• Regular attendance.

• Occasional evenings and weekends.

• Must have the ability to travel to various sites on campus (Biological Sciences Learning Center, UC Medical Center, campus offices).

• Must have the ability to utilize a computer.

Application Documents

• Resume (required)

• Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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