The Placement Exchange Job Board

OVERVIEW 

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, Associated Students, Inc. (ASI) is a non-profit corporation led by a 14-member board of elected student leaders. ASI is an auxiliary organization authorized by the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students. ASI provides opportunities for student engagement, student leadership and employment, and a multitude of Student Life programs and services e.g., recreation and wellbeing, student union and activities, student government, clubs and organizations, food pantry, and childcare. The administrative and student support areas of ASI include human resources, financial services, information technology, facilities management, and marketing. ASI employs approximately 500 part-time students and 60 full-time staff members. ASI accepts the responsibility for conscientiously managing mandatory student fees and state-owned facilities: $18M annual operating budget, $5M annual debt service, approximately $24M in reserves, and 294,253 square feet of student space (student union, recreation center, and pool). ASI is in the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 28,000 students. 

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives by engaging every student. With a commitment to learning, continuous improvement, and innovation, ASI employs dynamic team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity, and inclusion practices. 

POSITION DEFINITION 

The Associate Director for Student Government & Club Services is responsible for the strategic development, implementation, administration, and support of the ASI Student Government function and for building a new improved model for serving CPP recognized student clubs and organizations. Both require extensive collaboration within ASI and across the University. More specifically, with the Governmental Relations and the Division of Student Affairs: Student Engagement, Leadership, and Success (SELS), Student Conduct & Integrity, University Housing Services, Dean of Students, and the office of the Vice President for Student Affairs.  

Under the general supervision of the ASI Executive Director, the Associate Director for Student Government & Club Services provides outstanding supervisory and coaching skills, ongoing training and development, and guidance, advisement, and support to Student Government leaders. The Associate Director fosters an atmosphere for student learning, leadership development, and collaboration and demonstrates an understanding of and commitment to mutual respect and appropriate roles of collegiality between students and staff within the context of a student-directed corporation. The Associate Director provides direction, supervision, and development of the full-time staff, part-time staff, and graduate assistants, as assigned. This position actively engages as an ASI extended leadership team (XLT) member and collaborates with respective university departments to support students. The Associate Director strategically develops relationships with campus and community partners who interact and guide ASI student leaders. With significant independent judgement, the Associate Director works collaboratively with the Student Governments Coordinator, ASI President, and ASI Vice President to establish an effective and professional organizational culture and equitable structures to meet the strategic goals of the CSU, CPP, and ASI. The Associate Director is responsible for establishing contemporary and cost-effective systems and processes for communication, continuity, and continuous improvement.    

ESSENTIAL DUTIES 

Student Government Essential Duties 

• Ensures adequate and effective administrative support for the ASI President and Vice President and for Cabinet and Board of Directors agendas, minutes, meeting schedules, background materials, and ensures compliance with the open meeting law, record retention, security, and archiving 

• Oversees the development and delivery of student leader curriculum and trainings 
• Develops and administers orientations and provides continuous support for incoming Student Government leaders 
• Oversees student leader recognitions, celebrations, and team building activities 
• Oversees the department’s performance to meet the objectives of the corporation and shared governance 
• Oversees the accurate, appropriate, and timely posting and archiving of governing documents including but not limited to Bylaws, Codes, student leader transition folders, and minutes in accordance with established procedures 

• Serves as a direct resource to ASI Student Government leaders and ensures various inquiries are responded to in a timely and professional manner 
• Actively seeks out, builds relationships, and connects student leaders to these resources from within ASI and beyond to ensure they are successful at meeting their goals 
• Proactively researches and shares information relevant to ASI Student Government and CSU matters affecting student interests 
• Works collaboratively with the President, Vice President, and staff members to ensure necessary support to carry out organizational goals 
• Guides and supports Student Government leaders in annual action planning and tracking of goal achievement, including those established to improve support and services for student clubs and organizations  

• Oversees the training of Student Government leaders, staff, and club services team members on ASI and departmental policies, procedures, processes, and expectations 
• Oversees the preparation and management of the Student Government and club services budgets to include managing and meeting expense and revenue goals, ensuring alignment with ASI’s guiding ideas, and sound fiscal stewardship of student fee dollars 
• Re-envisions the structure and processes for committee appointments for student leaders 
• Co-create a student leader advising model including selection, invitations, training, and support for both ASI and University advisors selected to serve as individual or committee advisors  
• Analyzes existing and researches and implements new technologies, as needed, to assist student leaders in the research, planning, and assessment of advocacy, outreach, and educational programs and reports out results through proper organizational channels 

• Oversees the coordination of communications regarding Student Government activity both orally and in writing by assisting and/or writing and reviewing print and electronic communication and advising on revisions 
• Establishes and adjusts as necessary the scholarship program and process for ASI student government leaders and compensation for staff 
• Actively and intentionally provides leadership development opportunities, resources, and coaching for Student Government leaders and staff; serves as advisor, confidant, and coach to student leaders 

Club Services Essential Duties 

• In partnership and consultation with key stakeholders, enhance the vision and co-develop, implement, and manage a new improved model for serving and supporting CPP recognized student clubs and organizations 
• Provide leadership and oversee the data-informed development,?implementation, administration, evaluation, and assessment of inclusive, effective, and timely student experiences?? 

• In consultation with internal and external key stakeholders, develop vision and administer innovative and effective student experiences through engagement in systematic strategic planning, goal setting, program, policy and procedure development, assessment, and program and service evaluation?? 

General Essential Duties 

• Provide personnel management and leadership for full-time and graduate assistant department staff including recruitment, selection, training, development, evaluation, coaching, and discipline? 
• Works collaboratively with ASI and University staff to develop, coordinate, and attend professional development workshops, trainings, retreats, and leadership experiences for Student Government and the club services team 

• Establishes and maintains systems to capture and retrieve organizational data and documentation to ensure historical context is understood and year to year continuity is viable 
• Oversee and support student employment development opportunities aligned with ASI’s student learning outcomes for Cal Poly Pomona students to support their future readiness  
• Directs all business aspects of the department including maintenance of accurate financial records and files, and development and monitoring of budgets 
• Prepare, present, and implement short- and long-term department goals to support the mission and vision of ASI??? 
• Represents and serves as a liaison for ASI Student Government and club services on internal and external committees 

• Provide general oversight and guidance for department programs and services related to risk management, waivers, contracts, and insurance requirements ensuring compliance with the policies of ASI, Cal Poly Pomona (CPP), and the California State University (CSU) system  
• Performs other duties as assigned 
• Ability to satisfactorily complete a background check (including a criminal records check) 

QUALIFICATIONS 

• Bachelor’s degree in a social or behavioral science e.g., Student Affairs or Higher Education Administration, public or business administration, or related field; Master’s degree preferred 
• Minimum 5 years of progressive experience providing administrative and/or program oversight within a college or university setting; student government experience preferred 
• Five years’ experience supervising, mentoring, and/or advising college students leaders and/or employees 
• Experience working with a leadership/talent development program 

• Ability to exercise diplomacy and maintain sensitive and confidential information 
• Ability to guide and develop student leaders as it pertains to areas of student government 
• Advanced knowledge of general practices, programs, and/or administrative specialty in college student services; basic knowledge of and ability to apply fundamental concepts 
• Experience in budgeting, fiscal management, and reporting? 
• Ability to learn, independently interpret, explain, recommend, and apply a wide variety of policies and procedures relating to the applicable program(s), functions, organizational unit, and/or administrative specialty 

• Ability to independently gather and analyze data, reason logically, and draw valid conclusions; ability to perform research and recommend solutions to unique issues 
• Excellent interpersonal skills with the ability to interact effectively with students, customers, campus community members, vendors, and the public 
• Outstanding skills in conflict management and relationship building 
• Strong organizational skills and ability to manage complex details; ability to prioritize and multitask 
• Well-developed ability to work independently and build relationships resulting in collaborative, trusting teams 

• Ability to communicate clearly and concisely, both orally and in writing 
• Demonstrated ability to work with an ethnically diverse and culturally pluralistic student population and campus community 
• Ability to operate an office workstation and to use technology to accomplish business-related functions e.g., word processing, spreadsheets, email and other communication platforms, database access and management, basic survey research, and budget monitoring and analysis 
• Ability to work in a fast-paced and dynamic environment  
• Ability to satisfactorily complete a background check (including a criminal records check) 

WORK ENVIRONMENT 

Frequently required to sit, talk, and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones, computer, calculator, copier, and document scanner.  

ASI is not a multi-state employer, therefore, employees with flexible work locations shall reside within the state of California. 

MANDATED REPORTING REQUIREMENT 

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect. 

POSITION SENSITIVITY 

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position with access to sensitive data. 

BACKGROUND CHECK 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position. 

SYSTEMWIDE Smoke and Tobacco Free Environment EO 1108: 

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html 

COVID-19 VACCINATION 

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.