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Executive Assistant to the Dean - Graduate School of Arts and Sciences - Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Assistant to the Dean - Graduate School of Arts and Sciences - Georgetown University

Job Overview

The Executive Assistant serves as the primary administrative support to the Dean, to include communication with partners, scheduling, meeting and event planning, and travel arrangements.

They manage the workflow of the Dean's Office to ensure quality and timeliness of reports, correspondence and related items - employing exceptional communication, organizational, problem solving, and technical administrative skills.

They provide managerial and administrative support of many of the affairs of the School on behalf of the Dean and Dean's senior leadership. They also provide high-level administrative support by way of effective and efficient communication management and implementation of objectives and projects from the Office of the Dean.

When assigned, they apply leadership and competence in managing activities of importance to the School which live outside specific programs and areas

As well, they provide support to the Graduate School's Student Affairs team during the Graduate School of Arts and Sciences Commencement Ceremony and Doctoral Hooding Ceremony, as well as any decanal level events.

Work Interactions

The Executive Assistant reports directly to the Dean of the Graduate School with secondary reporting to the Senior Director of Finance. Project specific work and other duties may also have reporting through the Associate Dean of Academic Affairs and the Associate Dean of Admissions.

The Executive Assistant serves as a critical liaison between the Dean and faculty, staff, and students; alumni as well as cross campus departments. discretion, judgment, tact, and poise.

They necessarily have broad and comprehensive knowledge of the University's policies and operations to perform highly confidential duties.

In all duties and assignments, they perform with discretion, judgment, tact, and poise.

Qualifications

• Bachelor's degree and at least 5 years of related experience [note: consideration will be given to candidates with an equivalent combination of education and work experience]
• Proven experience as an executive assistant or other relevant administrative support experience
• Ability to organize a daily workload by priorities
• Ability to meet deadlines in a fast-paced, quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
  Professional level verbal and written communications skills
• Political acumen and sensitivities to the differing perspectives and circumstances within all levels of the organization, as well external constituencies
• In-depth understanding of entire MS Office Suite.

Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Executive-Assistant-to-the-Dean---Graduate-School-of-Arts-and-Sciences---Georgetown-University_JR15131







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