The Placement Exchange Job Board

100%

To plan, execute, and administer conference and event services at Lake Campus on behalf of faculty, staff, student organizations, and community members. To serve as a primary liaison for on-campus clients planning events and for community members who contract for services including facilities, catering, and equipment. To assist student leaders in planning, organizing and monitoring events, activities & programs, including oversight of an activities budget.

(35%)
Conference and Event Planning/Logistics/Implementation:
-Collaborates with faculty, staff, student organizations, and community members to plan conferences and events. Executes initiatives by developing concepts, goals, objectives, budgets, and final outcomes. Plans, conducts and participates in planning committee meetings to provide leadership, support, and direction.

-Assist the Director of Student Affairs with the coordination and implementation of the Lake Campus Commencement Ceremony.

-Supervises event execution including set-up and breakdown. Addresses issues and concerns raised by event organizers and staff. Identify and elevate risk management issues that arise with the planning and execution of a meeting or event. Monitors compliance of procedures, policies, guidelines and internal processes to facilitate continued improvement and identify opportunities for efficiencies during planning and execution of events/conferences.

-Develops and oversees budgets for conferences and individual events, as well as student activities. Manages discretionary funds for campus-wide events. Delivers timely, comprehensive and accurate financial reports to planning committees. Processes invoices related to events and ensures payment collection.

-Hire, train and oversee student employees who are assisting with events, conferences & student activities.

-Utilizes various specialized scheduling tools such as Ad Astra and the Wings Express calendar, to reserve space/service and publish a Weekly Event Schedule as well as room schedules.


(35%)
Student Involvement & Activities

-Plans, organizes, coordinates and supervises recreational and social activities for the campus community. Includes, but not limited to idea creation, scheduling, and promoting.

-Oversees budgets and monetary transactions for all student activities.

-Develop marketing strategies to promote campus activities and services to maximize student involvement.

-Acts as a liason between students and appropriate staff/faculty related to student activities.

-Maintains communication with students to create activities that are desired and well attended.

(15%)
Marketing, Social Media & Event Promotion:

- Plans, coordinates and supervises the preparation and dissemination of publications related to student events, activities, and intramurals. Create and edit promotional materials including social media posts, handouts, posters, literature and other materials related to student activities.

- Monitors and updates bulletin boards on campus that are available for campus & community event and opportunity promotion.

-Assist with the management of all Lake Campus social media sites including, but not limited to, Sprout Social, Facebook, Twitter, Flickr, Instagram, Snapchat and more.

(10%)

- Oversight of a committee mission and vision which aims to foster diversity among students, faculty, staff, and community by cultivating and promoting inclusiveness, awareness, and acceptance.
-Develop relationships with local non-profit organizations related to diversity topics.
-Conduct continuous research on pertinent DEI issues aimed specifically at the Wright State University- Lake Campus student population.
-Raise Funds/apply for grants for hosting related events/activities.
-Develop, offer, and continue to update an entry-level diversity training workshop to serve the Lake Campus and community populations.
-Coordinate additional programming as available through local resources or in collaboration with Wright State's Office of LGBTQA Affairs, University Center for International Education, Office of Disability Services, etc.

(5%)
Completes Other Duties As Assigned.

This position is located at Lake Campus in Celina, OH.

Must have the ability to work under pressure in a fast-paced environment and to meet deadlines. Some weekends and evening hours may be required. Some physical labor in event set-up and planning, such as moving chairs, tables, etc. Experience with and understanding of technology (digital projection, sound systems, microphones, etc.).

Pre-employment physical exam is required.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employee.

Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.