The Placement Exchange Job Board

Job Description:

• Manages course-related micro-grant applications, supporting the ED/AD in clearly communicating grant policies, processes and timelines, ensuring timely application review and feedback to applicants, and explaining next steps to instructor grantees.
• Supports course instructors in executing grant-funded experiential learning activities, including payments to guest speakers, transportation for course trips, reimbursements of costs associated with fieldwork, logistical arrangements for course-related events, and procurement of needed materials and services.
• Coordinates hiring and assignment of Chicago Studies-funded term lecturers (Chicago Teaching Scholars) and instructional and teaching assistants; processes all related appointments; and orients/assists new hires with onboarding, access to academic technology and campus resources, and fulfillment of administrative requirements for temporary employment as an instructor.
• Administers quarterly course cross-listing process; maintains accurate records of both CHST-parented and cross-listed courses in unit-based and University-wide systems.
• Prepares status reports on course and program-wide enrollment, teaching, course offerings and other relevant metrics.
• Serves as a main point of contact and assists students with course registration issues and adjustments in CHST-led classes and course bundles.
• Manages thesis/capstone-related micro-grant applications, supporting the ED/AD in clearly communicating grant policies, processes and timelines, ensuring timely application review and feedback to applicants, and explaining next steps to student grantees.
• Supports student grantees in executing CHST-funded research activities, including payments to research subjects, transportation for conference presentations, reimbursements of costs associated with Chicago fieldwork, logistical arrangements for research-related events, and procurement of needed materials and services.
• Oversees BA thesis/capstone submission process, Undergraduate Research Prize nomination/adjudication timeline, and all logistics for annual research colloquium (including payment of annual research prize); coordinates with UChicago Library to annually update Chicago Studies thesis/capstone collection on Knowledge@UChicago.
• Coordinates hiring of Chicago Studies-funded Faculty Fellows, researchers, and research assistants; processes all related appointments.
• Collects and documents partnership agreements/memos of understanding with external collaborators and reinforces regular check-ins about shared priorities in collaborative research projects.
• Manages logistics for unit-sponsored para-curricular programming (transportation, space, A/V, supplies, catering); creates mechanisms for event registration, tracking, and evaluation; analyzes feedback and reports on participation data; and oversees the development and dissemination of path-making resources to connect participants to related opportunities.
• Administers all financial processes associated with para-curricular activities, including payment of guest speakers, honoraria, etc.
• Manages Chicago Studiesâ™ marketing and communications (website, social media, newsletter, visual identity) and coordinates with relevant UChicago and partner communications teams.
• Supervises Chicago Studiesâ™ year-round team of undergraduate communications specialists (2-3 per year) and ad hoc media specialists (photographers, graphic designers), convening weekly team huddles and providing ongoing individual supervision and project management, performance evaluation, and recruitment/hiring.
• Administers marketing/communications budget and approves student salaries (FWS/non-FWS).
• Oversees design and production of program-branded materials for promotion (SWAG, posters, etc.).
• Maintains and publishes calendar of program-wide administrative requirements and deadlines (course scheduling, registration, Chicago Studies quarter applications; Chicago Studies Certificate submission deadlines).
• Collaborates with the ED/AD to develop, implement, assess, and evaluate Chicago Studiesâ™ annual strategic priorities related to administration and operations.
• Provides logistical support for Chicago Studies advisory groups and/or focus groups convened by the ED/AD for program evaluation.
• Coordinates special projects as needed at the request of the ED/AD.
• Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree in a related field (e.g., urban studies, history, architecture, sociology).
• Masterâ™s degree in higher education or related field.

Experience:

• Minimum 2 years professional work experience in higher education administration and/or student affairs administration.
• Specialized knowledge of project management, marketing/communications, and/or event planning.
• Specialized knowledge of and experience living in Chicago (as resident, professional, etc.).

Technical Skills or Knowledge:

• Proficiency in Mac and/or PC environments.
• Proficiency in Word, Excel, Outlook, and online organizational/project management tools.
• Familiarity with cloud-based data management structures (Airtable).
• Familiarity with web development and social media environments.

Preferred Competencies

• Strong verbal and written communication skills including excellent editing/proofreading ability in English.
• Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
• Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners.
• Work effectively and professionally with diverse audiences, including students, course instructors, campus and community partners, and local residents.
• Work autonomously, taking initiative and without detailed instructions.
• Maintain confidentiality/discretion at all times.
• Handle stressful situations.
• Critical thinking skills.
• Problem solving skills.
• Decision making skills.
• Reasoning skills.
• Attention to detail.
• Creativity.

Working Conditions

• Office environment. Some remote work/work-from-home possible.
• Occasional evening and weekend work (on-campus/in the city).
• Fast-paced environment.
• Lift up to 40 lbs.
• Push carts with up to 50 lbs. of material.
• Sit at a computer for 4-6 hours.
• Periodic walking to other campus locations.

Application Documents

• Resume/CV (required)
• Cover Letter, which is to include your interest in this position (required)
• References Contact Information (3)(required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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