Athletic Facility & Operations Manager - Simmons University
Location: Boston, Massachusetts
Internal Number: 9653
Located in Boston?s historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women?s undergraduate program and graduate programs open to all.You?re joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You?ll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual?s community experience.Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.JOB SUMMARYReporting to the Assistant Director of Athletics and Recreation, this position is responsible for the oversight and day-to-day operations of the Simmons University Department of Athletics & Recreation facilities including: William J. Holmes Sport & Fitness Center and the Daly Field Athletic Complex (off-site). The Facility & Operations Manager will have supervisory responsibilities of approximately 30 student employees serving as Customer Service Associates, Fit@Simmons Instructors and Home Event Staff. This position will also be the main point of contact for external contracts contributing to revenue generation. Serves as an active member of Student Affairs engaging in partnerships with all units across the division. Demonstrates exemplary personal conduct, serves as a role model for students, maintains a commitment to excellent customer and/or student service and possess ethical and responsible decision-making.ESSENTIAL JOB FUNCTIONSReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.William J. Holmes Sports & Fitness CenterProvide strategic oversight for the William J. Holmes Sports & Fitness Center including identifying goals and metrics and reporting annually on outcomes and successes in addition to identifying areas for growth.Manage rental agreements with external groups and memberships: booking, invoicing, payment tracking, with Finance office and provide annual revenue report.Assist with budget oversight for the Sports CenterHire, train, manage and supervise the Front Desk student staff and Fit@Simmons InstructorsManage facility work order requests.Coordinate the day to day operations of the building, including working closely with facilities and other university constituents to ensure quality services and up to date equipment and facilities to meet the needs of the community.Coordinate master facility schedule: building hours of operation, athletics practice/game schedules, Fit@Simmons programming, student groups, COF, outside rental requests.Coordinate with Sports Medicine for emergency protocols in the Sports Center and maintain AED equipment.Assist Aquatics Director with pool operations, schedule and coordinate life guard and Front Desk staff.Daly Field ComplexManage facility work order requests specific to the off-campus siteCollect facility requests from coaches and submit for approval to the Assistant Director of Athletics & Recreation before submitting to the DCRServe as the Daily Field Parking Coordinator (*This is written into legislation for Daly Field)Responsible for coordinating and implementing the Parking and Events Management Plan (PEMP) as agreed by the Daly Field Stewardship Group and outlined in the Memorandum of Understanding Serve as Transportation Coordinator at Daly FieldsSchedule, coordinate and attend meetings of the Daly Field Stewardship Group. These meetings will be held in a location within close proximity to Daly Field/or via zoom. These meetings will be held at least quarterly during the year, and possibly monthly from March to November.Receive event schedules and all anticipated parking requirements from all members of the Stewardship Group. Maintain a master schedule of all events planned and scheduled by the members of the Stewardship Group, and/or for games to be permitted by DCR and which would involve the PEMP, and make the schedule available to the general public through posting on the ABFDF website. At the quarterly meetings identify any conflicting events and coordinate with the members of the Stewardship Group to change schedules whenever possible to avoid scheduling conflicts and to plan and implement an event-specific transportation management plan when needed to accommodate conflicting events. Provide written guidelines as are produced by the Stewardship Group or DCR to the event manager from each member of the Stewardship Group for each major event sponsored by, or under the auspices of, that memberHome Event AdministratorHiring, training, scheduling and overseeing performance during home events of all student staff.Serve as onsite home event administrator of Simmons home events and championship events.Communicate with all Simmons opponents, officials, fans regarding onsite parking requirements, access to the facility and pre-competition protocolsAssist with medical emergency action planCrowd management when neededOTHER DUTIES AND RESPONSIBILITIESOther duties as assignedREQUIRED QUALIFICATIONSA Bachelor?s degree is required, a Master?s degree is preferred A minimum of 1-3 years of experience working in collegiate athletics and/or recreation. Demonstrated knowledge of skills required to supervise student staff. COMPETENCIESEnthusiasm for innovation and creativity to expand recreational offerings and maximize revenue generating rental opportunities.Excellent interpersonal skills, including ability to build and sustain key relationships with students, faculty, staff, administration, and with governing agencies. Ability to work as a member of a team in a dynamic and fast paced environment. Strong communication skills, both written and verbal. Excellent organization skills and ability to set priorities and meet deadlines. Commitment to working with and fostering an inclusive environment with a diverse population of campus members.WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDSThe position may require weekend and evening hours. Must hold a valid driver's license. Requires occasional lifting, pushing, pulling up to 50 lbs.DISCLAIMERSSimmons University is committed to inclusive excellence in all aspects of an individual?s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.To apply, please submit: ResumeCover Letter
Colleges of the Fenway is a collaborative effort of five neighboring Boston-based colleges in the Fenway area. This collaboration was created to add value to student academic and social life while seeking innovative methods of investing in new services and containing the costs of higher education. Collectively, the colleges represent more than 12,000 undergraduate students, comprising 16.2% of the total Boston population of undergraduates attending four-year colleges, more than 700 full-time faculty, and 2,300-course offerings.