The Student Affairs Business Administration Unit Business Officer serves to provide financial management, reporting, and analysis for the Division of Student Affairs. This position will manage the day-to-day, monthly, and quarterly financial planning and reporting for auxiliary units within Student Affairs. This includes Divisional reports and tracking/reconciling monthly activity, Divisional approval for Journal Entries/Requisitions and ensuring that all departments follow State and university policies and procedures related to personnel administration.
An important function of the position is analyzing activity (YTD and multi-year comparison data), developing, and enforcing departmental, university, and state policies and procedures used by students and staff. The Business Officer will serve as backup for the oversite and support of fiscal/budgetary operations within the Division of Student Affairs. This includes management of accounts receivable and payable, purchasing, payroll, travel, student and graduate assistant personnel actions, and general business and operational functions for multiple departments.
This position will support HR operations within the Division and approves budget requests and expenditures and follows all proper accounting practices and university procedures in the receipt and disbursement of all departmental funds.
The Business Officer for Financial Management represents departments in interactions with the university's administration and finance offices including Materials Management, ProCard, One Card, Special Funds, Payroll, Accounts Payable, Budget Office, and Systems Coordination. The Business Officer maintains a good working relationship with all liaisons and provides them with essential financial information.
Financial Reporting and Analysis (45%)
The Business Officer will be responsible for independently conducting monthly review, reconciliation, and reporting for the Division of Student Affairs. Monthly reviews include updating Auxiliary cashflows, state BBA report, VCSA Auxiliary summary, quarterly AR reporting, WAGS review and submission.
This position will complete weekly reviews of receipts/spending to identify errors work with divisional business officers to resolve inconsistencies.
Track Foundation fund balances and work with SA Development to provide guidance to department heads regarding available funding
Reconcile monthly Aramark Board Bill
Maintain the SA Clearing Fund and ensure that receipts are being allocated to the appropriate FOAPs.
Business Administration (25%)
Analyzes administrative and technical problems and make recommendations for solutions, including new and/or revised procedures to the Assistant Vice Chancellor for SABAU. This position has the authority to create and implement new administrative processes as needed within the departmental organizations and serves as a resource for others in resolving issues and problems. Provides and disseminates information regarding policies, laws and procedures and activities of the university, division and department. Significant knowledge of financial management policies is needed and may be obtained from various reference sources available from UNC General Administration and Office of State Budget and Management, etc. The Business Officer will be responsible for research as it relates to the development of various policies, regulations, and rules.
This position will be the primary approver in the Divisional approval queues for Journal Entries and PORT requisitions.
Assists the department heads with the comprehensive departmental Business Plan to meet University business practice standards.
Establish policies and procedures to assure compliance with all university and state fiscal policies, procedures and audit requirements.
Ensure that all financial transactions are recorded and balanced with accurate audit records and ensure that University PCI compliance requirements are upheld.
Financial Management: (20%)
The Business Officer represents the Executive Director and will provide guidance and support to Divisional employees regarding financial matters.
Develops multi-year budgets, budget forecasting and financial planning to meet short and long-term needs for units that receive centralized support (Development, Parent & Family Programs, Marketing & Communications, Technology, Student Media).
Projects necessary fee increases and justifications to be presented to the Executive Director for Student Affairs Business Administration Unit and the Vice Chancellor for Student Affairs for fee funded budgets. Approve departmental requests/reviews transactions.
Maintain and submit all university financial records as requested from the department heads and the Executive Director for Student Affairs Business Administration Unit.
Human Resources: (5%)
The Business Officer is responsible for overseeing the student and graduate assistant hiring process within Student Affairs Development, Parent & Family Programs, Student Affairs Technology, and Marketing & Communications. This involves being responsible for submitting student job vacancies to the Student Employment Office. This position also serves as a liaison between HR and the student employee/graduate assistant to ensure the accurate and timely completion of required documents.
Other Duties (5%) Serves as Kronos SuperAdmin for Affairs Development, Parent & Family Programs, Student Affairs Technology, and Student Affairs Communications. Reviews/reconciles departmental financial files for Student Affairs Development, Parent & Family Programs, Student Affairs Technology, Marketing & Communications and Student Media. Collects and compiles information and conducts financial research as requested by the, Associate Vice Chancellor & Senior Operating Officer or Executive Director of Student Affairs Business Administration Unit. Represents the SABAU in interactions with the university's administration and finance offices and Vice Chancellor for Student Affairs. The Business Officer represents the unit when dealing with representatives of the state and internal auditor's offices and provides them with essential financial and fiscal information as well as maintains a good working relationship with these offices. Participates as a member of various university committees such as the Division of Student Affairs Business Group.
Special Instructions To Application:
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.
Applicants must be currently authorized to work in the United States on a full-time basis.
Master's degree and 1-2 years of experience; or Bachelor's degree and 2-4 years of experience.
Full time or Part time: Full Time
Position Location (city): Greenville
Position Number: 500342
Organizational Unit Overview:
The Division of Student Affairs actively supports the University's missions of education, research, and service by providing comprehensive programs and services to assist each student in developing intellectually, socially, morally, and culturally. The Division anticipates students' developmental needs throughout their collegiate experiences and promotes students' development by fostering a community of learning, which encourages individual student involvement and participation. The Division of Student Affairs provides a broad range of support services, activities, and programs that seek to: Assist students in developing respect and appreciation for individual differences, interpersonal civility, and human rights. Enhance the learning environment, facilitate retention, and optimize the student experience. Accommodate the diverse needs of all students. Support a community environment that is welcoming, safe, and secure. Assist students in meeting their basic needs for housing, nutrition, and physical and emotional well-being. Provide the means for students to become active participants and leaders in their own learning. Assist students in developing logical thought processes and sound decision-making skills. Assist students in developing an appreciation of the arts. Moreover, the division seeks to contribute to the development of the whole individual by fostering in each student a deeper appreciation of the importance of life-long learning, individual responsibility, and human diversity. Through collaboration, the division provides programs and services that are grounded in theory, assessment, and sound practice.
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.