University of California Irvine

Events Specialist 2

Updated: Apr 17, 2023
Location: Irvine-Campus
Job Type:
Department: Student Government & Media

Job Opening ID: 52235

Working Title: Events Specialist 2

Department: Student Government & Media

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 006291

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5 M-F

Employee Class: Career

Position Summary:

The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains:

Civic & Community Engagement

Leadership Development

Diversity & Global Consciousness

Professional & Administrative Skills

Personal Responsibility The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking. Student Government Student Media (SGSM) serves over 28,000 undergraduates and 5,000 graduates on campus. SGSM is the umbrella department for several student-run organizations, which include the Associated Students, University of California, Irvine (ASUCI), Associated Graduate Students (AGS), Student Bar Association (SBA), Merage Student Association (MSA) and Associated Medical Student Government (AMSG), the New University, KUCI, Anthology, and Alternative Media. Under the supervision of the Senior Events & Creative Specialist of Student Government Student Media (SGSM), the Events Specialist will assist in the development, coordination, execution, and advising of various SGSM programs & events with the student leadership of the Associated Students of the University of California, Irvine (ASUCI) and the Associated Graduate Students (AGS). This position will ensure marketing, advertising, and any promotional items are planned, managed, and executed for the programs & events in coordination with the creative team. The incumbent will work with student leaders to assist in developing new and upholding legacy programs & events and services for students while upholding internal protocols and policies. The position will also assist the Senior Events & Creative Specialist with budget management specific to programs & events, ensuring events are within budget, negotiate pricing and assist in overseeing logistical matters with vendors, and ensure purchasing processes are within policy. The incumbent will be an on-site assistant and point for programs & events for SGSM as needed. This position will require a high degree of customer service to UCI faculty, staff, students, departments, and campus community.

Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$25.57 - $45.02 (Hourly Rate)

Required:

Two or more years of directly related professional experience; or equivalent combina-tion of education and experience.

Bachelor's degree in related area and / or equivalent experience / training.

Working knowledge of concepts, principles and practices of event planning and production and public relations. Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management. Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support. Ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Ability to effectively work with invited guests, donors, government officials and university VIPs. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Skill to interpret and apply guidelines and policies and communicate them to users. Knowledge and skill to set and monitor work standards and protocols.

Preferred:

Knowledge of assisting in planning, coordinating, and executing events with budgets of well over $100,000 and up to 8,500 attendees Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large-scale gatherings. Knowledge of risk management protocol and generally accepted safety standards for events. Working knowledge of generally accepted accounting principles and experience in creation and maintenance of large event budgets. Knowledge of general UCI policy and procedures. Technical and operational knowledge of all facets of stage production, including lighting, rigging, sound, stage, backline, etc. Experience in student advisement

Special Conditions Required:

This position will be required to work flexible hours, including nights and weekends. ? This position is subject to a background check as defined by UC Irvine policies and procedures.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 52235Working Title: Events Specialist 2Department: Student Government & MediaBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 006291Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5 M-FEmployee Class: Career Position Summary: The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains:

Civic & Community Engagement

Leadership Development

Diversity & Global Consciousness

Professional & Administrative Skills

Personal Responsibility The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking. Student Government Student Media (SGSM) serves over 28,000 undergraduates and 5,000 graduates on campus. SGSM is the umbrella department for several student-run organizations, which include the Associated Students, University of California, Irvine (ASUCI), Associated Graduate Students (AGS), Student Bar Association (SBA), Merage Student Association (MSA) and Associated Medical Student Government (AMSG), the New University, KUCI, Anthology, and Alternative Media. Under the supervision of the Senior Events & Creative Specialist of Student Government Student Media (SGSM), the Events Specialist will assist in the development, coordination, execution, and advising of various SGSM programs & events with the student leadership of the Associated Students of the University of California, Irvine (ASUCI) and the Associated Graduate Students (AGS). This position will ensure marketing, advertising, and any promotional items are planned, managed, and executed for the programs & events in coordination with the creative team. The incumbent will work with student leaders to assist in developing new and upholding legacy programs & events and services for students while upholding internal protocols and policies. The position will also assist the Senior Events & Creative Specialist with budget management specific to programs & events, ensuring events are within budget, negotiate pricing and assist in overseeing logistical matters with vendors, and ensure purchasing processes are within policy. The incumbent will be an on-site assistant and point for programs & events for SGSM as needed. This position will require a high degree of customer service to UCI faculty, staff, students, departments, and campus community. Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $25.57 - $45.02 (Hourly Rate) Required: Two or more years of directly related professional experience; or equivalent combina-tion of education and experience.Bachelor's degree in related area and / or equivalent experience / training.Working knowledge of concepts, principles and practices of event planning and production and public relations. Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management. Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support. Ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Ability to effectively work with invited guests, donors, government officials and university VIPs. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Skill to interpret and apply guidelines and policies and communicate them to users. Knowledge and skill to set and monitor work standards and protocols. Preferred: Knowledge of assisting in planning, coordinating, and executing events with budgets of well over $100,000 and up to 8,500 attendees Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large-scale gatherings. Knowledge of risk management protocol and generally accepted safety standards for events. Working knowledge of generally accepted accounting principles and experience in creation and maintenance of large event budgets. Knowledge of general UCI policy and procedures. Technical and operational knowledge of all facets of stage production, including lighting, rigging, sound, stage, backline, etc. Experience in student advisement Special Conditions Required: This position will be required to work flexible hours, including nights and weekends. ? This position is subject to a background check as defined by UC Irvine policies and procedures.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/12539187-events-specialist-2

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About University of California Irvine

Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.

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