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Posted: 27-Apr-23
Location: New York, New York
Salary: $50,000 - $82,562.83
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Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
The Senior Program Coordinator will: act as the principal coordinator of all administrative aspects of one or more assigned degree and/or non-degree programs within the Graduate School of Biomedical Sciences (GSBS); act as the face of the program(s) to prospective students and to currently enrolled students, guiding them on requirements and processes and responding to their inquiries; and work closely with other team members assigned to support other programs, and with the Student Affairs team. This position will report to the Director of Curricular & Program Administration and will support selected faculty Program Directors.
Roles & Responsibilities:
Coordinate activities related to student recruitment:
- Communicate with prospective candidates and assist with their inquiries.
- Represent the Graduate School at recruitment events in person and virtually.
- Use tools to track recruitment process and performance indicators.
- Maintain social media presence and work with the marketing and recruitment team on developing digital recruitment material.
- Maintain content accuracy of the program’s website.
- As part of the recruitment team, consider and implement methods to increase the recruitment of a highly qualified and diverse student body.
- Assist with execution of marketing and recruitment plans with the goal of optimizing the number of completed applications and yield
- Implement email campaigns for prospective applicants through the CRM systems
Coordinate Admissions process:
- Prepare applications for review by faculty screeners by ensuring applications are complete and summarizing key metrics. Work closely with the Office of Admissions within Enrollment Services.
- Support student interviews as needed.
- Support Admissions committee meetings and communicate results to candidates.
- Maintain weekly admissions statistics.
- Serve as point person to candidates, especially on non-academic questions.
- Track outcomes of admission process, including data from applicants who decline.
Class Matriculation and Progress:
- Work closely with other team members to plan and support program events such as New Student Orientation.
- Monitor student progress toward curricular milestones.
- Communicate with the student body periodically regarding important deadlines and other curriculum-related matters. Monitor program mailbox and listserv.
- Maintain student databases and ensure records are accurate.
- Assist with checking out students for degree conferral/graduation and work with Registrar’s office to ensure that student records are updated.
Faculty Support
- Coordinate logistics for classes and faculty-led events.
- Ensure all courses and other program material are properly set up and updated in Learning Management System (Blackboard). Train faculty in the use of Blackboard and ensure all courses are compliant with Blackboard requirements.
- Disseminate profiles of new faculty who wish to mentor students.
- Advise faculty regarding Graduate School policies and procedures.
- Facilitate appointment of ISMMS faculty to become GSBS training faculty.
- Assist faculty and the Chair of curriculum committee in formulating new course proposals.
Other Key Responsibilities
- Work with faculty and other program staff to schedule courses and communicate final schedules with the Registrar’s office and students.
- Work with faculty and Registrar’s office to ensure timely submission of grades.
- Coordinate program events, such as new student orientation, workshops, and other student engagement events.
- Participate in data collection and review associated with the annual T Dollar process.
- Coordinate Teaching Assistants appointment process.
- Monitor course evaluations and metrics.
- Maintain content accuracy of program policies and practices in the Student Handbook.
- Research programs at other institutions.
- Work with Student Affairs to coordinate nomination, selection and presentation of Graduate School Awards.
- Adjust work schedule if needed to accommodate after hours/weekend functions.
- Other responsibilities as required.
Requirements:
- Bachelor’s degree required, Master’s degree in Education or another related field preferred.
- Minimum of 3 years of work experience in higher education or related field, or equivalent combination of education and experience
- Proactive; Good interpersonal skills; Excellent organizational skills
- Ability to manage multiple tasks/priorities simultaneously
- Strong computer skills and the ability to learn quickly cloud-based communication and project management applications
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:
- Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners.
- Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
- Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
- Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.
- Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Who We Are
Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.
EOE Minorities/Women/Disabled/Veterans
- Bachelor’s degree required, Master’s degree in Education or another related field preferred.
- Minimum of 3 years of work experience in higher education or related field, or equivalent combination of education and experience
- Proactive; Good interpersonal skills; Excellent organizational skills
- Ability to manage multiple tasks/priorities simultaneously
- Strong computer skills and the ability to learn quickly cloud-based communication and project management applications
