The Placement Exchange Job Board

We are seeking a Assistant Director of Admissions who will reporting to the Senior Director of Recruitment & Special Programs, this position serves as a primary recruiter and admissions advisor for all mid-career master's and doctoral programs in the School of Advanced International Studies across the Washington, D.C., and Bologna, Italy campuses. Responsible for coordinating prospective student interviews and information sessions, assisting prospective students throughout the application process, implementing and overseeing data management protocols within the Slate Technolutions client relationship management (CRM) software, as well as administering the technical functions of importing and exporting applicant data from internal and external sources. This position is also responsible for all military-sponsored programs including the Strategic Thinkers Program (STP), the Navy Low-Residency Graduate Program, Advanced Civil Schooling, and the new United States Space Force Program (USSF) and the marketing and outreach to active-duty military and U.S. military veterans using the GI Bill to fund graduate school education. This position will monitor and update as necessary all website pages affiliated with special military programs and ensure that all collateral materials and the admissions newsletter have relevant and updated information regarding military programs, mid-career and doctoral programs. As a member of the Admissions team, this position works collaboratively with the Office of Financial Aid, Office of Student Affairs, Office of Alumni Relations, the Office of Marketing and Communications, and faculty to develop and implement sustainable and results-oriented recruitment efforts. A primary focus of this position will be to assist in developing data-driven admissions/recruitment campaigns and strategies for individual programs. Assist the Office of Admissions with meeting graduate student enrollment and revenue goals.

Specific Duties & Responsibilities

Recruitment/Outreach 40%

• Cultivate key relationships with military partners and ensure that SAIS is responsive to their needs; stay apprised of changes in military funding programs and timelines.
• Collaborate with the Veterans Affairs and Third-Party Payer (TOO) offices to ensure responsive customer service.
• Schedule, host, and present at virtual information sessions during the fall and spring seasons with particular focus on mid-career and doctoral programs
• Create and lead presentations to specific military audiences including ACS, STP, Navy LGEP, and USSF
• Serve as key point of contact for external partnerships for the MAGP program.
• Assist with logistics and operations of Open Houses and yield events.
• Manage volunteer and paid student assistants to assist with recruitment initiatives.
• Maintain relationships with mid-career and doctoral alumni to engage them to participate in recruitment events.
• Represent SAIS at national and global recruitment fairs and conferences.
• Requires travel to recruitment events and periodic evenings and weekend hours.

Application Review and Processing Support (25%)

• Review mid-career master's and doctoral applications submitted during the early, regular, and rolling decision cycles. Provide information and services in-person, via telephone and email to prospective students regarding admissions related matters.
• Serve as primary POC for all mid-career, doctoral, and military applicants regarding admissions processes and policies.
• Provide information to prospective students on program eligibility, admissions application process, deadlines, and requirements.
• Assist with status of files, contact students by phone or email to collect missing information and review admissions records for complete and accurate information and audits pending files for missing documents.
• Manage the interview process to connect applicants with interviewers and supervise all MIPP and MAGP student interviewers.
• Process admissions decision letters and ensure Slate is prepared for decision release.
• Prepare special documentation required for admitted military applicants including Tuition Agreement Letters
• Process admission status changes in the SIS system, including withdrawals, program changes, and deferrals.

Integrated Marketing Communications Planning (20%)

• Create guidelines and fact sheets with specific application instructions for military applicants including STP, USSF, ACS, LGEP, Air Force and others.
• Develop marketing strategies for GI Bill-eligible prospective students.
• Collaborate with MARCOMM for promotion of various recruitment events.
• Develop ad-hoc marketing reports upon request.
• Initiate new marketing opportunities as appropriate.

Data Collection, Reporting, and Analysis (15%)

• Compile historical data, international/regional/national trends and SAIS enrollment forecast data to determine effective recruitment strategies.
• Serve as primary point of contact for Slate user functions for mid-career and doctoral programs, including application management, and assist with troubleshooting any questions or issues across campuses.
• Utilization of campus admission/enrollment reporting tools to collect and analyze admissions statistics throughout the admissions cycle.
• Prepare applicant data for presentation at admissions committee meetings.

Special Knowledge, Skills, & Abilities

• Professionally represent SAIS with knowledge and energy at conferences and organizations, and with external recruitment/admissions pipeline partners.
• Work effectively and professionally with faculty, administrators, students, alumni, and external constituents including experienced, mid-career professionals and senior military officers.
• Independently and accurately counsel prospective students to provide smooth transitions from inquiry to enrollment.
• Superior interpersonal and relationship-building skills.
• Knowledge of client relationship management software (CRM) functions, preferably Slate Technolutions.
• Active and current knowledge of applicant life-cycle data strategies and marketing recruitment best practices for admissions recruitment.
• Communicate effectively with diverse and international populations verbally and in writing.
• Extensive knowledge of marketing principles, best practices, and techniques relevant to student recruitment and admissions.
• Proven ability to develop and implement strategies for recruitment of a diverse student population in a higher education environment, particularly in the online space utilizing social media and digital content management.
• Excellent oral and written communication and presentation skills; including communication.
• Ability to work independently, exercise independent and professional judgment.
• Ability to work well under pressure, meet competing time frames, and prioritize work.
• Knowledge of SAIS admissions requirements, processes, academic programs and services.
• Knowledge of Slate admissions platform is strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.).
• Ability to be flexible throughout the year and handle additional duties as assigned.

• Bachelor's Degree.
• One year of related experience.

• Master's Degree.
• Three years of relevant experience in recruitment, admissions, and diversity preferred, particularly in higher education.
• Prior military experience or experience working with military applicants.

Classified Title: Admissions Officer 
Working Title: ​​​​​​​Assistant Director of Admissions   
Role/Level/Range: ACRP/03/MC  
Starting Salary Range: $46,560-$64,100-$81,650 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday 8:30am-5:00pm 
Exempt Status: Exempt 
Location: ​​​​​​​Hybrid/District of Columbia 
Department name: ​​​​​​​Admissions and Joint Degree Programs 
Personnel area: SAIS 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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