Job No: 527127 Work Type: Management (MPP) Location: Pomona Categories: MPP, Athletics, At-Will, Full Time
Type of Appointment: Full-time, Management Personnel Plan (MPP II)
Anticipated Salary Range: $90,000 - $117,108 Yearly (Commensurate with qualifications and experience)
Recruitment Closing Date: Open Until Filled
First Application Review Date: May 18, 2023
REQUIRED- All candidates must submit the following:
Resume or CV
The Department of Intercollegiate Athletics functions as an integral part of the educational environment and co-curricular experience at Cal Poly Pomona. The primary mission is to provide student-athletes with experiences that encourage their mental, physical, social and emotional development; enhance their capacity for working with others; and strengthen their life-long decision making abilities and leadership skills. The department also contributes to the campus community by conducting programs and presenting events in ways that effectively serve the public relations interests of the University and provides opportunities for positive social interaction.
DUTIES AND RESPONSIBILITIES:
Provide in Depth Day-to-Day, Human Resources, Financial Oversight, & Program Supervision. Duties include:
Supervise selected sport programs and selected staff positions. Coordinate all human resources appointments and contract letters, while ensuring all appointments are in agreement with bargaining unit standards. Works closely with human resources, faculty affairs, and student affairs to ensure staff/coaching appointments are timely executed. Monitor, supervise and coordinate numerous annual reports. Monitor roster management for all sports and ensure compliance with Title IX participation. Regularly communicate with coaches and staff regarding status of sport and area budgets. Monitor and maintain the salary and operating budgetary accounts and provide analysis on budget and financial matters to the Director of Intercollegiate Athletics and University administration. Actively participate and lead budget meetings regarding state funds, Student Success Fee, ASI/IRA Championships, Philanthropic Foundation and Cal Poly Pomona Foundation. Assist and recommend administration in preparation of department annual budget. Monitor maximum allowance of funds for athletic contests and authorized travel as related to per diem, transportation and lodging expenses. Meet regularly with coaches and staff members (as directed) to review operations, support, and program needs. Work closely with coaches and administrative staff and campus contacts for timely and accurate admission, housing, financial aid and eligibility timelines and procedures are met. Serve as administrator-in-charge at selected home athletic events and away post-season contests. Write annual evaluations for areas of supervision of coaches and staff. Track academic progress of student-athletes.
Liaison with selected areas of campus, such as, but not limited to Facilities & Planning Management, Human Resources, Faculty Affairs, Housing, Admissions, Information Technology, Registrar, Procurement, Financial Services, Financial Aid, ASI, Philanthropic, Foundation services and other departments as needed. Liaison with outside vendors, the CCAA, NCAA and other business interests as needed. Duties include: Coordinate maintenance, upkeep and repair in Athletic/KHP venues as needed. Ensure work orders, requisitions, special projects are completed as needed. Support effective relationships and success movement of information necessary, (i.e. financial aid, housing, admissions, and the registrar) in matters regarding student athletes and potential recruits. Provide administrative support in position recruitment job descriptions, position appointments and personnel matters. Work closely with the compliance office and FAR as needed to ensure department alignment on University, CCAA and NCAA matters related to intercollegiate athletics. Attend and serve on University, CCAA and NCAA committees as required. Review and recommend programs and policies for compliance, student-athlete handbook, department polices and procedures manual and other publications publications as needed. Open, review and evaluate transcripts as needed. Coordinate department ATI reviews for software purchases.
Event Management and Development. Duties include: Provide administrative support to home athletic contests and special events. Assist in hiring and leading students for event management as needed. Serve as the lead supervisor for selected special events. Facilitate relationships between potential, current and previous donors to support various initiatives in the Department of Intercollegiate Athletics. Serve as a manager with selected individual and corporate partners and in specific duties in fundraising events as needed. Work with University Advancement for tracking, acknowledging, and reporting of auxiliary accounts. Actively participate in the following events and others as needed, but not limited to: Bronco Golf Classic, Hall of Fame, Senior Breakfast, Faculty/Staff Appreciation Night, Annual Fund, Day of Giving, Night of Excellence, campus appreciation events, search & screen processes, and team fundraising projects.
Coordinate and Oversee Special Reports and Projects. Duties include:
Assisting in the data collection and preparation of special reports as related to department and university operations. These include, but not limited to: the Equity in Athletics Disclosure Act, NCAA Revenues & Expenses, CCAA Financial Aid Report, Graduation and Academic Success Report, Academic Census, DMV pull program, Sport Sponsorship, etc. Review and approve camps, clinics and special project fundraising events. Work closely with vendors and corporate partners. Assist with facility improvements and the department strategic plan.
Other duties as assigned.
Valid California driver's license and insurance is required
5+ years of progressive responsibility in Intercollegiate Athletics or in a position of administration
Demonstrated ability to comprehend and navigate comprehensive financial models
Ability to work numerous evenings and weekends in support of intercollegiate athletic events and special projects.
Oustanding communication skills.
Ability to coordinate and manage multiple on-going events and projects.
Demonstrated working knowledge of NCAA rules and regulations.
Experience in working with student-athletes
Past ability working with athletic coaches, staff, donors and vendors
CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.
Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf.
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml.
Cal Poly Pomona consistently ranks among the best universities in the country when it comes to quality education, affordability and career prospects for graduates. As an inclusive polytechnic university, we cultivate success through experiential learning, discovery and innovation. U.S News noted Cal Poly Pomona was eighth most diverse among regional universities in the West and tenth most diverse in the nation. Nowhere else can students ride an Arabian horse, practice on a Steinway piano, bring a new product to market, and build a liquid-fueled rocket.