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Posted: 11-May-23
Location: New York, NY, 10176, USA
Salary: Open
Internal Number: 25490
Enrollment Coordinator - Registrar & Admissions
Job ID
25490Location
Graduate Center
Full/Part Time
Full-Time
Regular/Temporary
Regular
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POSITION DETAILS
The Graduate Center is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master???s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center???s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.
The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni, who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City???s intellectual and cultural life.
The Enrollment Coordinator will provide support to the Offices of the Registar and the Office of Admissions. This position reports to the Director of Student Services and Senior Registrar.
All full-time and part-time CUNY staff are expected to work in-person at their campus office 70% of their work time. For full-time staff, this is equivalent to 7 out of 10 days of in-person work in a two-week period (e.g., 7 days in-person, 3 days remote). This hybrid work schedule is subject to change.
Duties include but are not limited to:
- Represents the Graduate Center at outside recruitment events, providing guidance and advisement to prospective master???s and doctoral students.
- Runs queries of extracting data of submitted applications for research and future recruitment diagnostics.
- Provides group counseling sessions to targeted populations.
- Supports the Admissions Redirect-Process, a process where applicants who were rejected for doctoral programs are contacted to ascertain their interest in learning about the Graduate Center master???s program opportunities.
- Verifies that submitted applications are ready for review.
- Assists in managing the production of transcripts, enrollment verifications, and loan deferrals.
- Assists in processing Inter-University Doctoral Consortium applications.
- Serves as Veterans School Certifying Officer: Responsible for submitting VA benefit school certifications to the Veterans Administration and monitoring the progress of students receiving VA benefits through the course of their academic careers at the GC.
- Serves as Veterans Affairs Liaison: Responsible for answering queries related to school services from veterans who are applicants as well as enrolled students and manages communication to VA benefit recipients to ensure their compliance with constantly changing federal regulations.
- Assists, in collaboration with the Office of Admissions, with movement, ownership, and meta-data management of digital student folders of applicants who have accepted the offer of admissions to the Office of the Registrar.
- Assists with all aspects of digitizing student records including:
- Create digital student folders including metadata from student records.
- Responsible for project to scan documents from prior semesters such as course withdrawal forms, add/drop forms, and Inter-University Doctoral Consortium Registration (IUDC) forms.
- Responsible for parsing individual files from the bulk scan folder.
- Responsible for naming files extracted from the bulk scan folder consistent with agreed upon naming conventions and moving them to the proper student folder.
- Coordinates with the dissertation librarian to synchronize the academic records and library deposit records including:
- Date degree requirements were satisfied.
- Date of dissertation defense.
- Dissertation/thesis/capstone title.
- Assists in managing the Registrar's and Admissions Offices email inboxes and responds to queries in a timely manner.
- Assists with diploma production and distribution.
- Assists with reception area duties.
- Performs other duties as assigned.
QUALIFICATIONS
Bachelor's Degree required.
A preferred candidate should have:
- Two years of relevant experience in a college or university setting, preferably in a student affairs division
- Excellent written and verbal communication and interpersonal skills
- Demonstrated ability to work both autonomously and collaboratively
- Ability to manage multiple priorities and meet deadlines
- Knowledge of PeopleSoft/CUNYfirst information system in higher education
Candidates must be legally authorized to work in the United States on a full-time basis.
CUNY TITLE OVERVIEW
Supports student enrollment activities and processing.
- Provides direct student services and works collaboratively with other units to support registration, payment, and related activities
- Conducts workshops on enrollment management services and processes
- Counsels students, staff and faculty on academic registration, admissions, testing, and related processing
- Manages student information databases and resolves issues with student records and transactions
- Ensures compliance with college, Federal, and New York State regulations and policies
- Creates and updates content for web pages, bulletins, and other media to ensure effective communications to students and campus community
- May supervise clerical and/or part-time staff and coordinate work schedules
- Performs related duties as assigned.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$44,411-$57,517/year. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022, City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022, will only be eligible to enroll in the Emblem Health HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.
HOW TO APPLY
Please click on "Apply for Job" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume and cover letter in PDF or Word format.
CLOSING DATE
Open until filled with review of applications to begin on May 24, 2023
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
