Coordinator of Student Organizations, Office of Student Engagement
Location: Stanford, California
Internal Number: 99097
Stanford University has an immediate opening for a full-time Coordinator of Student Organizations in the Office of Student Engagement (OSE), an energetic office that supports student organization-produced programs and events and is characterized by frequent student drop-ins seeking help and advice. This position is integral to creating a welcoming and helpful space for the students we serve and ensures that all key support systems for Stanford student organizations are managed efficiently, promptly and with a strong student-orientation, educational and learning focus.
This position reports to the Associate Director of Student Organizations and Leadership Development and is a 3-year fixed term job, with the expectation of at least 4 days in the office and 1 day remote. The hybrid schedule may evolve depending on business needs of the office and time of year.
The expected pay range for this position is $64,480 to $73,676 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Advise key student organizations as determined by Associate Director and Assistant Director. Provide advice to students on a range of event planning issues, including, but not limited to, budgeting, funding resources, program planning, accessibility, University policy, community standards, etc., to guide them in making appropriate choices and decisions.
Advise and manage low/middle scale and events and activities such as speaker panels, small conferences, fireside chats, and small-scale social events.
Review and approve student organization and event registration updates, verify details of student leader information, including student status and organization constitutions.
Develop, analyze influence and review policies, processes and programs by incorporating feedback and trend data learned from first-line interactions with students. Advise manager and team on policy updates and provide recommendations for implementation of changes.
Manage the volunteer student organization constitution reviews and changes process.
Collect and analyze data from Cardinal Engage, student feedback, and various student organization surveys. Make recommendations to the Associate and Assistant Director to enhance support for student orgs and advisors including suggestions for leadership development programs and workshops to help students better lead their student organizations.
Collaborate and work closely with various university partners/stakeholders such as the Centers for Equity, Community and Leadership, the Haas Center for Public Service, the Office of Religious Life, Athletics, and other University departments in support of student organizations.
Provide student org leaders and campus partners information on additional opportunities for funding including The Stanford Fund, the Solidarity Fund, and ASSU grant funding.
Provide a first line response to identify students in crisis and refer to appropriate resources, as needed.
Advise Associate Director and Assistant Director on experiences and understanding of risk management best practices, legal implications, Title IX concerns, and conduct issues as they relate to student organizations.
Analyze and review policies and processes by incorporating feedback from student orgs and data from Cardinal Engage.
Advise Associate Director and Assistant Director on policy updates, advising protocol, and provide recommendations for implementation of changes.
Identify trends, perform needs analysis, and participate in the implementation and testing of new technology.
Work with the Assistant Director to identify best ways to implement software related to supporting student orgs.
Develop and implement online and in-person training sessions focused on helping student org leaders understand processes and procedures for org registration, event registration, and constitution updates.
Develop recommendations and resolve programmatic issues to ensure student org programs are organized, follow all policies, budgeted appropriately, planned according to the procedures determined by the Office of Student Engagement.
Other duties as assigned
Education and Experience:
A bachelor's degree and two years of relevant experience, or combination of education and relevant experience. Master's degree in higher education, counseling or student affairs preferred.
Knowledge, Skills and Abilities:
Ability to develop strong relationships with students and other constituents in a warm and professional manner
Understanding of student development theories and training
Knowledge of diversity and inclusion best practices.
Ability to work collaboratively with individuals and groups from various identities, cultures, and backgrounds
Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management
Advanced analysis and problem-solving skills
Experience with Microsoft Office Suite, Box, and Google Drive;
Understanding of financial transactions
Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
Certification and Licenses:
Frequently sit, perform desk-based computer tasks.
Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
This is a hybrid position requiring at least four days of onsite work per week and more as needed to meet student and departmental needs.
Able to work on evenings and weekends, as needed
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?