This person serves in a senior level management position in the Department of Intercollegiate Athletics. This person will represent the department as one of three University members (Director of Intercollegiate Athletics, Faculty Athletic Representative, and Senior Associate Athletic Director) on the California Collegiate Athletic Association's (CCAA) executive committee and any potential National Collegiate Athletic Association (NCAA) committee/business.
Provide in Depth Day-to-Day, Human Resources, Financial Oversight, & Program Supervision. Duties include: Supervise selected sport programs and selected staff positions. Coordinate all human resources appointments and contract letters, while ensuring all appointments are in agreement with bargining unit standards. Works closely with human resources, faculty affairs, and student affairs to ensure staff/coaching appointments are timely executed. Monitor, supervise and coordinate numerous annual reports. Monitor roster management for all sports and ensure compliance with Title IX partricipation. Regularly communicate with coaches and staff regarding status of sport and area budgets. Monitor and maitain the salary and operating budgetary accounts and provide analysis on budget and financial matters to the Director of Intercollegiate Athletics and University administration. Actively participate and lead budget meetings regarding state funds, Student Success Fee, ASI/IRA Championships, Philanthropic Foundaton and Cal Poly Pomona Foundation. Assist and recommend administration in preparation of department annual budget. Monitor maximum allowace of funds for athletic contests and authorized travel as related to per diem, transportation and lodging expenses. Meet regularly with coaches and staff members (as directed) to review operations,sport and program needs. Work closely with coaches and administrative staff and campus contacts for timely and accurate admission, housing, financial aid and eligibility timelines and procedures are met. Serve as administrator-in-charge at selected home athletic events and away post-season contests. Write annual evaluations for areas of supervision of coaches and staff. Track academic progress of student-athletes.
Liaison with selected areas of campus, such as, but not limited to Facilities & Planning Management, Human Resources, Faculty Affairs, Housing, Admissions, Information Technology, Registrar, Procuurment, Financial Services, Financial Aid, ASI, Philantahropic, Foundation services.and other departments as needed. Liaison with outside vendors, the CCAA, NCAA and other business interests as needed. Duties include: Coordinate maintenance, upkeep and repair in Athletic/KHP venues as needed. Ensure work orders, requisitions, special projects are completed as needed. Support effective relationships and success movement of information necessary, (i.e. financial aid, housing, admissions, and the registrar) in matters regarding studentathletes and potential recruits. Provide administrative support in position recruitment job descriptions, position appointments and personnel matters. Work closely with the compliance office and FAR as needed to ensure department alignment on University, CCAA and NCAA matters related to intercollegiate athletics. Attend and serve on University, CCAA and NCAA committees as required. Review and recommend programs and policies for compliance, student-athlete handbook, department polices and procedures manual and other publcations publications as needed. Open, review and evaluate transcripts as needed. Coodinate department ATI reviews for software purchases.
Event Management and Development. Duties include: Provide administrative support to home athletic contests and special events. Assist in hiring and leading students for event management as needed. Serve as the lead supervisor for selected special events. Facilitate relationships between potential, curent and previous donors to support various initiatives in the Department of Intercollegiate Athletics. Serve as a manager with selected individual and corporate partners and in specfic duties in fundraising events as needed. Work with Univesity Advancement for tracking, acknowledging, and reporting of auxilary accounts. Actively participate in the following events and others as needed, but not limited to: Bronco Golf Classic, Hall of Fame, Senior Breakfast, Facutly/Staff Apprecation Night, Annual Fund, Day of Giving, Night of Excellence, campus appreciation events, search & screen processes, and team fundraising projects.
Coordinate and Oversee Special Reports and Projects. Duties include: Assisting in the data collection and preparation of special reports as related to department and university operations. These include, but not limited to: the Equiity in Athletics Disclosure Act, NCAA Revenues & Expenses, CCAA Financial Aid Report, Graduation and Academic Success Report, Academic Census, DMV pull program, Sport Sponsorship, etc. Review and approve camps, clinics and special project fundraising events. Work closely with vendors and corporate partners. Assist with facility improvements and the department stragetic plan.
Constantly be knowledgable of the ever-changing CPP, CSU, CCAA and NCAA policies and procedures to ensure the Department of Intercollegiate Athletics is in compliance with complex rules and regulatons. Ensure proper fiscal controls are in place fo the department and individual sport programs regarding state funds, IRA/Championships, Student Success Fee and Philanthropic and Foundation accounts. Monitor and follow a systematic tracking of individual student-athlete recruitment, admission and progress towards degree. Work closely with compliance to ensure department, University, CCAA and NCAA policies and procedures are folowed for each sport and administrative area. Establish, expand, and steward relationships with internal and external contacts and other University departments
Background Check: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment and education verification, reference checks, and checks of the following systems and databases: National Social Security number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.
Sensitive Position: For current employees who are voluntarily reassigned or reclassified to a sensitive position, a background check is also required.
Credit Check: Credit checks will only be performed for new hires or current employees who are voluntarily reassigned or reclassified into a position that requires a credit check.
Mandated Reporter in compliance with the California Child Abuse and Neglect Reporting Act: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083
Valid California driver's license and insurance is required
5+ years of progessive responsibility in Intercollegiate Athletics or in a postion of administration
Demonstrated ability to comprehend and navigate comprehensive financial models. Ability to work numerous evenings and weekends in support of intercollegiate athletic events and special projects. Oustanding communication skills. Ability to coordinate and manage multiple on-going events and projects. Demonstrated working knowledge of NCAA rules and regulations.
Work with PC 50%, NCAA template based software 25%, Ability to drive on university buisness 15%.
Experience in working with student-athletes.
Past ability working with athletic coaches, staff, donors and vendors
THE UNIVERSITY: Cal Poly Pomona, one of two polytechnic universities in California, is a member of the 23-campus California State University system. Our student population of approximately 28,000 enrolls in 51 baccalaureate, 30 master’s degree programs, 11 credential and certificate programs, and a doctorate in Educational Leadership, presented by 1,200 faculty. We recruit successful and career-focused students from throughout California and beyond. We are proud of our status as a Hispanic Serving Institution. We have a strong commitment to supporting scholarship, research, and student achievement. Our scenic and historic 1,400-acre campus, once the winter ranch of cereal magnate W.K. Kellogg, is located about 30 miles east of downtown Los Angeles. Southern California is one of the most dynamic economic and cultural environments in the country, and the campus is within an hour’s drive of beaches, mountains, and desert. The university is committed to diversifying its faculty and staff and has made educational equity one of its highest priorities. The mission of the university is to advance learning and knowledge by linking theory and practice in all disciplines, and to prepare students for lifelong learning, leadership, and careers in a changing, multicultural world.