The Placement Exchange Job Board

Economics Graduate Programs Adviser

Location: Santa Cruz
Job ID: 53369

JOB POSTING

A thoughtful hybrid work plan is available for this position.

Applicants must include a cover letter and resume to supplement the standard UC Santa Cruz application. Submit your cover letter and resume as a single attachment where it says 'Attach Resume'.
Planning ahead, please know that reference lists of 3-5 referees will be asked of the top candidate(s). We will ask that the reference list include supervisors and their full name, their title/organization, phone and email contact information and relation to you--i.e., current supervisor, former indirect supervisor, project manager, etc. We kindly ask that candidates be prepared to submit their reference lists. We respect your confidentiality, and will NOT contact referees prior to informing the candidate(s).

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training. The supervisor of this position can clarify how this policy applies to the selected candidate(s) upon selection for a job offer.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 06-19-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Department of Economics is an inclusive, ambitious, innovative and large department within the Social Sciences Division. The department offers one Ph.D. program and one professional master's degree program, in addition to multiple bachelor's degrees and one undergraduate minor. Graduate and undergraduate students come from diverse backgrounds, with many from international locations and California. Our graduate students train in applied microeconomics, macroeconomics, finance, and behavioral and experimental economics. They pursue careers predominantly in academia, finance, hi-tech, fintech, central banking, data science and governmental policy. Faculty, staff and students work well together. Advising students to attain their educational and professional goals is highly rewarding work. This position, moreover, offers experienced professionals interested in graduate programs and student advising an opportunity for enhancing skills and career development.

More information can be found at: https://economics.ucsc.edu

JOB SUMMARY

Under the direction of the economics Senior Graduate Programs Coordinator, the Economics Graduate Adviser will serve as the primary adviser to the economics Ph.D. and M.S. graduate programs, comprising 70-100 students from California, across the US, and abroad. The incumbent will use outstanding organizational, interpersonal, advising, and counseling skills in their interactions with students, staff, and faculty colleagues. The department faculty and staff rely on the expertise of their graduate advising staff to advise students in a timely manner, manage student support services and resources, contribute to student welfare, coordinate policy implementation, and correctly interpret and apply policies and procedures to support student and programmatic success.

APPOINTMENT INFORMATION

Budgeted Salary: $61,500 - $70,900.00 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004575 (STDT SVC ADVISOR 3)

Travel: Never or Rarely

JOB DUTIES

35% - Graduate Student Counseling and Advising

• Apply professional student services and advising concepts to provide the full range of student services to the economics graduate student population, which comprises domestic and international students.
• Serve as the primary graduate adviser for day-to-day activities in service to our graduate students and related department leadership.
• Effectively communicate to and counsel students on enrollment, orientation, programmatic tracks, programmatic and progress requirements, leaves, graduation, employment, programmatic and support opportunities, and department and university resources, using a variety of mediums, such as group presentations, one-on-one meetings, listserves/Google groups, email, signage, and website management.
• Review and appropriately route related student petitions.
• Seek to understand and facilitate productive discussions to resolve student conflicts, challenges, and needs.
• Support student job market activities.

25% - Program Planning and Administration

• The incumbent is responsible for all matters related to the economics graduate programs and will advise faculty on prospective and continuing student matters and work with the department leadership to recommend changes to policies, practices, and processes.
• Advise faculty and department leadership on external events that may or will impact our graduate students, programs, and administration thereof.
• Research, interpret, and apply policies and procedures to support student and programmatic success.
• Analyze background of students and solicit timely input from students to support programmatic planning.
• Contribute to graduate course scheduling.
• Promote internal and external programs and services available to graduate students.
• Oversee the department's graduate student facilities and equipment, and the access to and safe return thereof.
• Prepare and coordinate award and fellowship payments to domestic and international students compliant with accounting, budgetary, and visa regulations.
• Coordinate highly visible student programming events in compliance with university, department, and budgetary policies.
• Facilitate quarterly and annual faculty input on student performance and progress, and track student progress to degree.
• Compile and provide reports on student progress and performance as requested by the graduate directors and department leadership.
• Coordinate formal feedback on student instructional performance from faculty supervisors using internal feedback systems, and students using the campus's instructional feedback survey system.
• Provide input on ASE employment placement to department leadership.
• Serve as a liaison and resource on department graduate affairs to personnel in other offices including the Offices of the Dean, Registrar, Graduate Division, International Student Services, Planning and Budget, Information Technology Services, and academic departments to provide, seek or coordinate timely accurate information, and to notify of problems, and contribute to strategic problem-solving.

15% - Graduate Student Admission, Recruitment and Outreach

• Conduct outreach to promote programs to meet admissions goals established by department leadership.
• Attend, coordinate and host highly visible admissions and outreach events.
• Perform outreach to alumni and manage alumni database.
• Under the direction of the senior graduate programs coordinator, manage graduate student recruitment and admissions, currently managed in Slate.
• Advise prospective applicants on academic preparation requirements. Respond to applicant inquiries.
• Advise faculty on admissions processes, timelines, available funding support and funding requirements.
• Work with graduate directors to create and modify admissions packages.
• Track offers accepted and declined and query reasoning for declines.

15% - Graduate Student Records and Website Management

• Using internal and external databases, shared network files and Google Drive as appropriate, maintain graduate student employment, performance, progress, funding and advising records, and student advising records as performed by faculty.
• Develop and edit web content supporting department programs and students.

10% - Financial Management

• Manage annual block allocation to support primarily incoming or new Ph.D. students for use consistent with budgetary policy.
• Track return-to-aid.
• Reconcile Discrepancies.
• Manage event budgets.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Working knowledge of advising and counseling techniques.
• Fluency in math to perform fractions, percentages and budgetary management.
• Demonstrated ability to understand, develop and present budgetary and financial information.
• Demonstrated ability to research, interpret, and apply policies, procedures and information.
• Demonstrated ability to conduct research and recommend or implement solutions on own initiative.
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
• Demonstrated ability to prioritize and organize work and resolve problems in a timely manner, meet deadlines, and work with frequent interruptions and distractions.
• Strong interpersonal and customer service skills.
• Ability to establish and maintain effective working relationships with students, faculty, and staff, including individuals from a wide variety of cultures and backgrounds.
• Strong attention to detail and accuracy.
• Strong written communication skills.
• Strong verbal communication skills.
• Ability to work independently and as an effective member of a team.
• Working knowledge of standard office computing systems, e.g. Google Drive and suite of applications, Microsoft Office, Zoom.

PREFERRED QUALIFICATIONS

• Knowledge of university-specific computer application programs such as AIS, SETS, Slate, CourseDog and CruzBuy, experience in web content management, and knowledge of university and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Other special conditions of employment that apply to this position: While the work modality for this position is HYBRID, the primary location of the position will be on campus for optimal service to our students. The remote component requires a telecommuting agreement and adherence to the UC Santa Cruz Telecommuting/Remote Work Compliance Guidelines. The employee shall be available in a full-time capacity during the telecommuting work hours. While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their job responsibilities during their scheduled hours of work.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=53369&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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