The UNC Gillings School of Global Public Health has a distinguished history of global research, education and public service. The Assistant Director of Dean's Office Operations serves a pivotal role in project management, functioning as a partner to all members of the school's leadership team on matters involving the Dean's Office, all levels of campus leadership and external partners. The Dean's Office supports the dean, the vice dean, the senior associate dean for academic/student affairs, and other associate deans in a matrix mode that focuses on goals and outcomes of major projects and initiatives rather than individuals. The position serves as main point of contact for the dean for internal stakeholders, university officials, and other internal and external partners. The position will also set direction, goals and provide high level guidance for the Gillings Front Office team to ensure the School is well-represented in all interactions and transactions related to the office's work. This team consists of an office manager, event strategist; four executive assistants who support key Gillings School leaders and general office functionality. There will be an expectation that the position will be onsite most days and provide back-up for Office Manager, when needed. Duties include maintenance/oversight of a highly complex master calendar, project management databases and other tools to guide/advise on management of high-level recurring and non-recurring meetings, schoolwide events, deliverables, employee and unit reviews and other high-level school meetings. Advising School leaders and direct reports on management of meetings and deliverables based on strong understanding of school strategy; tee up needed actions related to these. They will also manage onboarding of school leaders, and direct reports in collaboration with dean, vice dean, asst dean for HR. As well as participating in special projects at the request of the Dean's Office or members of the school's leadership team, including the most sensitive matters such as faculty retentions, recruitments, sensitive personnel issues, faculty affairs, planning for high level guests. To be successful, the position will need to develop an in-depth understanding of the broader university and university systems and our accrediting body (CEPH), as well as strategic plans. Liaise continuously with faculty, administrative leaders, staff and students across the central administrative units (CAUs) and departments to ensure communication across silos and to move initiatives and priorities forward on behalf of the dean and other leaders. Ensure the Dean's Office team have the resources they need to develop and deliver outstanding products and understand best how to structure workflows, meetings, and development of products of Gillings leadership to ensure that they are able to reach their goals on behalf of the Gillings School.
Education and Experience:
Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
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