Director of Student Success Carle Illinois College of Medicine
Job Summary The Director of Student Success, within the context of unit strategic objectives develop individual success plans for all students and oversee day-to-day case management of Carle Illinois College of Medicine students. Collaborate with student affairs and academic affairs to monitor student academic progress and partner with academic affairs to develop and implement holistic programs for students. Serve as the lead specialty advisor for medical students in their second-fourth year of medical school. This position reports to the Associate Dean for Student Affairs.
Duties and Responsibilities
Case Management: Progress, Promotion, and Graduation
Responsible for the development and management of individual success plans for all students that ensure transition, persistence, and holistic student success. Collaborate with academic affairs for academic components of each individual success plan, including study plans, remediation, and support systems.
Meet with every student each year to review and improve success plans in relation to career goals and aspirations.
Assist with and maintain a tracking system to address leaves of absences and scheduling returns in partnership with the assistant dean of student affairs, academic affairs, financial aid, the Carle Illinois registrar, and other key stakeholders within the College and across the University.
Advise students on away electives and external internships that support their career aspirations.
Serve as ex-officio on the Student Progress and Promotion Committee (SPPC) and prepare documents and reports as needed.
Approve students to take Step 2 by ensuring they meet curricular requirements to take exams in collaboration with academic affairs.
Advise students on noteworthy characteristics to be included in the Medical Student Performance Evaluation (MSPE).
Ensure policies related to student progress, promotion, and graduation are up to date; develop new policies as required.
Identify metrics to track and monitor learners' performance and to identify students' needs for academic support.
Develop and maintain a mechanism for tracking student remediation.
Manage the specialty advising program for Phase 2 and Phase 3 of the curriculum and collaborate with the director of student affairs for Phase 1 specialty advising.
Oversee the pathway to residency with expertise in the residency application process, communication with students on the process, website development, and website that illustrates characteristics for being successful in different residencies including research experience, importance of away rotations, and number of scholarly publications.
Verifies and certifies eligibility for away rotations.
Facilitate the handover of general career advising from the director of student affairs to specific residency information that includes overall description of different residencies, importance of research in different specialties, and general match data.
Develop individual career aspiration plans for each student that articulates recommended away rotations, electives, and scholarly production.
Collaborate with the assistant dean of student affairs to support students through the NRMP Match, SF Match, Military Match, Urology Match, and the, AAMC Supplement Offer and Acceptance Program (SOAP), and post SOAP match processes.
Collaborate with student and academic affairs to meet residency requirements such as Career Bootcamp.
Assess and evaluate specialty advising, elective advising, and workshops.
Contribute to annual reports as they relate to career advising and student satisfaction.
Support the growth and development of career advising services at Carle Illinois.
Other related duties
Maintain appropriate confidentiality of work- and education-related information and materials.
Engage in and support learning in accordance with related student and patient regulations and ethical norms, such as FERPA and HIPAA.
Foster a culture of diversity and inclusion within the College.
Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
Champion positive inter-professional relationships bridging the College's private/public organization and missions.
Perform other duties as assigned to further the mission of the College.
Standing : Occasionally
Walking : Occasionally
Sitting : Frequently
Talking : Frequently
Hearing : Frequently
Visual Acuity : Frequently
Education Required: Master's degree in higher education, counseling, social work, or closely related field.
- Minimum of 3 years of medical education experience
- Experience with data and analytics related to medical education
- Medical school career advising
- Experience with medical school residency application process
- 5 years of medical education experience
Knowledge, Skills and Abilities
Ability to effectively communicate progress and promotion policies and procedures.
Strong interpersonal and communication skills that incorporate tact and diplomacy, with the ability to effectively cultivate relationships.
Demonstrated ability to identify, address and resolve conflict and complex issues in a multifaceted, matrix environment.
Expressed cultural humility and competence.
Working knowledge of the ADA, Title IX, and relevant higher education case law
Demonstrated organizational and analytical skills.
Familiarity with the graduate medical education opportunities for medical students
Familiarity with USMLE exams required for physician licensing. Appointment Information
This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after 7/17/2023. Salary is commensurate with experience. Application Procedures & Deadline Information
Applications must be received by 7:00 pm (CDT) on May 31, 2023 (extended closing date). Apply for this position using the Apply Now button at the top or bottom of this posting. Upload cover letter, resume/CV (months and years of employment must be included) and contact information for at least three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Wil Myers at firstname.lastname@example.org. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing email@example.com.
The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.