Location: Westchester Campus,
Serve as primary point person for the Office of the Senior Vice President for Student Affairs. Supervise and coordinate the work assignments of the Office's staff and student employees. Oversee the planning and execution of specific divisional functions; respond to student and parent concerns and questions; serve as a liaison to the Student Affairs Management Team, and as the liaison to other executive offices on campus. Provide assistance in policy, procedure, and protocol formulation, budget, human resources, and information technology matters as needed.
Position Specific Responsibilities/Accountabilities
(1) Manage activities of the Office of the Senior Vice President for Student Affairs including: review and prioritize incoming requests and when possible independently resolving and managing projects as assigned. Assist in establishing goals, planning and implementing policies and procedures for various tasks and projects.
(2) Independently manage difficult inquiries and concerns which come to the Office of the Senior Vice President for Student Affairs, limiting those matters that require the Senior Vice President's personal attention. Tactfully and discreetly resolve or refer, and follow-up on, student and parent questions and concerns.
(3) As liaison to the Student Affairs Management Team, prepare meeting minutes and follow up on action items.
(4) Prepare all documents and materials required for the Student Life Committee of the Board of Trustees and the Board of Regents. Ensure all communications to Trustees are accurate and timely.
(5) Provide support in preparation of confidential and non-confidential letters, memoranda, forms, reports, proposals, and other documents; schedule appointments and maintain calendars.
(6) Serve as the liaison between the Office of the Senior Vice President for Student Affairs, and the Office of the President, The Provost, the other Senior Vice Presidents, Vice Presidents, and academic Deans.
(7) Manage all professional development arrangements for the SVPSA. Maintain staff vacation schedule
(8) Maintain existing filing systems. Proofread, duplicate, and distribute documents; prepare agendas and minutes for meetings and provide reception back-up as required.
(9) Oversee internal office activities. Coordinate mailings, oversee the office supplies purchases, and ensure that all office equipment, including telecommunication system, and office furniture are in proper working order. Oversee facilities requests.
(10) In cooperation with the Divisional Business Manager and Student Affairs Management Team members, provide Workday support for all personnel searches within the division, working closely with Human Resources to ensure a timely search process for all positions.
(11) In cooperation with the Administrative Assistant for Office of Student Conduct and Community Responsibility (OSCCR), recruit, hire, train, and supervise student employees.
(12) Serve as a divisional mentor to Administrative Assistants. Chair a twice-a-year meeting with this group to enhance communication across the division as well as provide training.
(13) In collaboration with the Division Budget Manager, oversee the budget for the Office of the Senior Vice President for Student Affairs.
(14) Represent Student Affairs on committees or at public events, when necessary.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the University. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Typically a Bachelor's Degree and/or related equivalent experience.
Minimum six (6) years of successful experience preferably in support of higher education administrator. Previous administrative support experience in progressively responsible positions. Demonstrated experience should include - management of highly sensitive information; management of multiple conflicting priorities; and facilitation of communication between numerous parties.
Must have common sense, sound judgment, tact, discretion, persuasion, as well as knowledge of and commitment to the mission and goals of Loyola Marymount University.
Ability to analyze, manage, multitask, motivate, plan, organize and execute day-to-day operations and work under constant deadlines while maintaining a rigorous and detail-oriented approach to each task. Effective and efficient time management skills are essential. Ability to assess, prioritize and delegate the flow of work.
Exemplary communication skills (both written and oral) evidenced by a background in preparing comprehensive reports and executive summaries incorporating complex and data-rich information.
Demonstrated technology competency and working knowledge of all relevant systems.
For full consideration, applicants should submit the following items:
1) a current and comprehensive resume and 2) a cover letter.
$64,480.00 - $71,600.00 Salary commensurate with education and experience.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)