The Placement Exchange Job Board

Job Summary:

Essential Duties:

• Responsible for front office coverage (walk-ins and phone), including assisting individuals, answering questions, and providing support.
• Assist with projects including room reservations, coordination of food, RSVPs, and other event/project logistics.
• Performs routine support and clerical tasks including organization, answering phones, filing, typing, office supplies and errands.
• Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence.
• Manages accounts and financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase orders and reimbursements.
• Manage budget transfers, payment of invoices and reconciliation of accounts including special contracts working closely with Business Affairs for approvals in software purchasing and office equipment and goods and services.
• Serves as TCP Timekeeper and backup timekeeper to departments.
• Recruits, hires, trains, and supervises employees for front desk. Responsible for training on customer service, office procedures and policies.
• Serves as the primary department contact for the university's record retention policy. Develops and ensures procedures for records are in accordance with policy.
• Manages a system of internal controls concerning records retention, and maintains procedures for records retention, storage, and destruction.
• Maintains and reports employee time usage for all department employees.
• Other duties, as assigned.

Required Qualifications:

Preferred Qualifications:

• Experience with UT Share/PeopleSoft.
• Excellent oral and written communication skills.
• Ability to multi-task and manage multiple departmental needs and priorities
• Maintain high level of confidentiality.
• Ability to interpret University policies and procedures.
• Understanding of basic accounting principles, Microsoft Office Suite, UT Share and PeopleSoft.

Special Instructions:

EEO Statement:

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Open Until Filled: Yes

Location: Arlington

About The University of Texas at Arlington

With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.

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