Administrative Assistant I -Transition Programs (S04598P)
The University of Texas at Arlington
Application
Details
Posted: 20-May-23
Location: Arlington, Texas
Salary: Open
Internal Number: 23182
Job Summary:
Provides varied administrative and financial support for Transition Programs and Services, Student Publications and Military and Veteran Services. Requires exercise of independent judgment, initiative, and ability to make decisions relative to office operations and university policy and procedures. Foster a positive working environment that honors the UTA Principles of Community and leads to healthy levels of productivity and contributes to UTA being increasingly known as a great place to work.
Essential Duties:
Responsible for front office coverage (walk-ins and phone), including assisting individuals, answering questions, and providing support.
Assist with projects including room reservations, coordination of food, RSVPs, and other event/project logistics.
Performs routine support and clerical tasks including organization, answering phones, filing, typing, office supplies and errands.
Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence.
Manages accounts and financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase orders and reimbursements.
Manage budget transfers, payment of invoices and reconciliation of accounts including special contracts working closely with Business Affairs for approvals in software purchasing and office equipment and goods and services.
Serves as TCP Timekeeper and backup timekeeper to departments.
Recruits, hires, trains, and supervises employees for front desk. Responsible for training on customer service, office procedures and policies.
Serves as the primary department contact for the university's record retention policy. Develops and ensures procedures for records are in accordance with policy.
Manages a system of internal controls concerning records retention, and maintains procedures for records retention, storage, and destruction.
Maintains and reports employee time usage for all department employees.
Other duties, as assigned.
Required Qualifications:
Bachelor's degree or 3 years of equivalent administrative or office support experience.
Preferred Qualifications:
Experience with UT Share/PeopleSoft.
Excellent oral and written communication skills.
Ability to multi-task and manage multiple departmental needs and priorities
Maintain high level of confidentiality.
Ability to interpret University policies and procedures.
Understanding of basic accounting principles, Microsoft Office Suite, UT Share and PeopleSoft.
Special Instructions:
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
EEO Statement:
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.