UCSD Layoff from Career Appointment: Apply by 5/24/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 6/5/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.
CSE has approximately 73+ faculty FTE, 20+ professional researchers, 45+ staff in career/casual titles, 300+ tutors, and 135+ TAs. There are over 1,900 undergraduate students enrolled in 3 majors, with annual enrollments of 25,000+. The department has a graduate education program with over 900 students (~300 PhD students and over 600 Master's students).
Under general supervision of the PhD Program Manager/Assistant Director of Student Affairs, the Graduate Financial Support/Payroll Coordinator is responsible for coordinating and implementing student financial support (~$7 million) for over 500 ASE and GSR appointments annually (UG, MS, MAS, and PhD). Maintains systems/methods for tracking student appointments, financial expenditures and data collection and coordination of support according to both academic and financial policy guidelines.
Responsible for coordinating student affairs requirements (degree requirements, time-limits, exams, student progress) with support needs. Serves as co-primary contact for multiple types of appointments and funding sources (multiple type fellowships, Graduate Student Researchers (GSRs), and Academic Student Employees (ASEs)), working closely in conjunction with Director of Student Affairs, Faculty, Graduate Advisors, and the Fiscal unit. Serves as co-primary financial support advisor to faculty, staff and students regarding student support expenditures, policies and procedures (University, funding source, union, etc.), and integration with academic program. Responsible for the coordination of academic student human resources and payroll, e.g. hiring/on-boarding, separations, paychecks, UCPath entries, etc. Responsible for coordinating and processing all institutional and extramural student fellowship and scholarship funding via the Graduate Division Financial Support Request Tool and the UC San Diego Financial Aid and Scholarships Office.
Cover letter required for a complete application.
Bachelor's degree in related area and/or equivalent experience/training.
Demonstrated knowledge of and ability to apply principles of student affairs funding and how these relate to academic programs in coordination of student support from advising and fiscal perspectives. Working knowledge of general issues related to the intersection of student affairs with fellowship policies, employment policy, union guidelines, etc.
Proficiency in the use of spreadsheet and database software. Demonstrated experience in using computer spreadsheet programs for forecasting and report preparation. Knowledge of various relational database software. Strong experience developing/preparing accurate financial reports based on Excel spreadsheets. Strong experience manipulating data using Excel. Experience using advanced functions of Excel including macros, pivot tables, and V-Lookup.
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making. Excellent interpersonal and oral communication skills. Demonstrated ability to communicate clearly, effectively, tactfully and patiently in person, on the telephone and in writing to a diverse group of people in the academic and business communities. Strong problem-solving, negotiation, and decision-making skills.
Excellent written communication skills, including correct grammar and punctuation usage, to compose, edit, and finalize correspondence and other documentation. Ability to adapt
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.