The Placement Exchange Job Board

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS)!

UCCS is currently seeking applications for the Coordinator of Student Engagement. Under the direction of the Associate Director of Student Engagement, the Coordinator of Student Engagement is responsible for the oversight, advisement, and implementation of programming related to student clubs and organizations, LIVE Leadership, and student activities planning. This position delivers and assesses programming that promotes student retention through engagement and supports the mission of the Student Life Department. Additionally, responsibilities include student and graduate assistant supervision, management of the student engagement platform, “Mountain Lion Connect, and day to day advisement and support of student club and organization event planning and travel processes.  A varied work schedule is required to include evening and weekend events and functions. As a member of the university community, the position collaborates across the institution with various campus departments to deliver high quality activities and programs inclusive of but not limited to the following: University Center, Dean of Students, International Affairs, Residential Life and Housing, Campus Recreation, Risk Management, Public Safety, and Facility Services.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: https://hr.uccs.edu/work-at-uccs.

The city, which was recently ranked as the number two Best Places to Live by U.S. News & World Report in 2022, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/.

Job Duties:

The duties and responsibilities of the position include, but are not limited to:

Student Clubs and Organizations

• Coordinate all aspects of student club and organization operations that include, but not limited to, the following:
  • Fall and Spring Club Registration Renewal Process
  • Fall and Spring New Club Registration Processes
  • Student Club/Organization event registration and advisement process
  • Conducting student club orientation(s) during applicable registration period(s)
• Develop, promote, implement, and assess monthly club training programs and topics that educate club leaders on processes, policies, and procedures
• Oversee and execute the student club and organization travel process, including associated forms, club meetings, involvement of campus partners, and travel management
• Responsible for coordinating semesterly club and organization engagement opportunities, including “Light the Spine” and “Roar Daze” Club event highlight week, among other club engagement programs
• Chair and plan the student club/leader award ceremony and program, “ROAR Awards”
• Host at least two student club and organization fairs during the course of an academic year
• Regularly meet and communicate with club advisors by providing operational updates and training opportunities, in addition to recruiting new advisors for clubs
• Identify opportunities of recruitment and growth for new student clubs and organizations by hosting programs and functions for unengaged students for form clubs (e.g.: attending RA Floor meetings, Student Club Open Houses, etc.)
• Serve as the primary point of contact and investigator, in collaboration with the Dean of Students office, for intake of concerns related to club and organization conduct
• Regularly update the student club and organization handbook with accurate information, ensuring it is accessible through websites, engagement platforms, and other channels
• Assist and mentor club/organization officers in their development within their positions and in other areas
• Conduct regular outreach to all student clubs and organizations, and attend club meetings when deemed necessary

Launching Integrity, Values, and Excellence (LIVE) Leadership

• Assist Associate Director with programming and curriculum development and delivery for LIVE Leadership
• Meets with LIVE leaders individually and/or in small groups each semester to discuss progress towards leadership goals and to provide general mentoring and guidance
• Assist Associate Director with planning and coordination of the LIVE annual retreat
• Participates and helps manage the annual LIVE Leadership Scholarship selection process
• Assists Associate Director in planning and coordinating LIVE Leadership seminar series, Orientation, and end of year banquet
• Regularly updates and tracks LIVE leaders scholarship data, including GPAs, scholarship progress, involvement, class registration, anticipated graduation dates, and end of the year assessment data
• Assists Associate Director with regular semester reports

Mountain Lion Connect and Digital Club Content Management

• Provide support for student clubs and organizations toward the management and content creation of club pages within Mountain Lion Connect (MLC)
• Build and execute various trainings for students, and department partners for using MLC.
• Continually promote, update content, and serve as the primary contact for “Club Match”
• Remain informed on all updates to the system, communicating and providing training as needed

Student Employee Supervision

• Supervise a graduate assistant who works with student clubs and organizations--supporting the overall development of their experience as a student staff member, and directing them in the advisement and relationship cultivation with student organizations
• Recruit, hire, schedule, supervise and evaluate the graduate assistant and any other associated student employees
• Work with student employees within the Department of Student Life for hosting traditional programs such as Roar Daze, as well as developing a well-rounded and comprehensive program of student club partnership events, activities, and opportunities in and around campus that enhance the student experience at the University

Student Life Assessment and Student Retention

• Establish student learning outcomes for all traditional programs and events, while monitoring and assessing the impact of those outcomes on student development and lead all post-event assessments to ensure programs are meeting needs of students and meeting the goals and expectations of the department
• Align programming with the Council for the Advancement of Standards in Higher Education (CAS) Standards
• Provide the Director of Student Engagement with monthly reports tracking the following:
  • Attendance numbers for all Student Life sponsored and co-sponsored events
  • Total number of Student Life sponsored and co-sponsored events
  • Learning objective/outcome for each Student Life program and anecdotal notes on the success and/or areas for improvement
• Conduct regular program assessment--polling students about their level of interest in programs designed to foster student involvement and participation. Collect, analyze, and report findings, while also using the data to drive key decision-making regarding student programming across the campus

General Student Engagement and Student Life duties

• Ensure the timely and accurate preparation and reporting of payroll, travel requests, purchases, reconciliation of procurement card receipts, and other applicable accounting and finance functions
• Support the Associate Director on special events and programming that occur throughout the course of the year
• Provide timely communication
• Serve as the Student Life representative on the Campus Programming Team
• Schedule and participate in weekly event scheduling and logistics meetings with Event Services
• Update leave requests for prior approval and submit timesheets per the UCCS standard
• Ensure all event marketing and advertisements follow the branding standards
• Participate in required staff development activities, as well as optional staff development opportunities as resources permit
• As funding allows, actively participate in national associations
• Serve on divisional and campus-wide committees as assigned
• Other duties as assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Job Competencies:

To be successful in this position, the employee will need the following:

• Embodies a student-focused approach, and able to adapt to the ever-changing needs of students
• Experience mentoring/advising college students and facilitating leadership trainings
• Excellent interpersonal and problem-solving skills
• Excellent written and verbal communication skills
• Commitment to solution-focused decision making, teamwork, and positive student outcomes; ability to solve complex problems
• Ability to adapt well to unexpected situations
• Understanding of underlying technological needs and requirements
• Demonstrated ability to work collaboratively, collegially, and cooperatively
• Knowledge and demonstrated ability to apply student development theory into practice
• Demonstrated experience working with diverse student populations and a commitment to diversity, equity, and inclusion
• Demonstrated ability to coordinate programs with other university departments and to assess program effectiveness

Work Location: 100% on-site

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Tentative Search Timeline:

• Priority will be given to applications submitted by June 5, 2023. However, this posting will remain open until filled.
• The potential dates for interviews with the search committee will be the week of June 19, 2023.
• The potential dates for interviews with the supervisor and appointing authority will be the week of June 26, 2023.
• The potential employee start date is July 15, 2023.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

• Bachelor’s degree in higher education in student affairs, education, communication, leadership, or related field from an accredited college or university
• One year total experience (including graduate work) that includes advising college students in the co-curricular arena encompassing student programs, leadership, and/or event planning
• One year of experience supervising student employees

Preferred Qualifications:

• Master’s degree in student affairs, education, or applicable field from an accredited college or university
• Experience working with student clubs and organizations in a college setting
• Experience applying student development theory in a volunteer or employment setting
• Experience with event planning
• Experience working with student conduct in a college setting or in the field of education.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit.  Employee is occasionally required to stand and walk. Tasks may involve looking at a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 20 pounds.

While performing the duties of this job, the employee is frequently required to sit.  Employee is occasionally required to stand and walk. Tasks may involve looking at a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 20 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.