The Office of Undergraduate Programs at USC's Marshall School of Business is seeking an Administrative Assistantto join its team. The Office of Undergraduate Programs provides administrative support to Marshallâs Undergraduate Programs. Undergraduate Programs consists of four teams: Undergraduate Advising and Student Affairs, Undergraduate Admissions and Outreach, Undergraduate Career Services, and Undergraduate International Programs.Marshall Undergraduate Programs serves an undergraduate population of over 4,200 majors and over 1,200 minors.Â Â
The Administrative Assistant supports the Senior Office Manager in executing all administrative operations in the Office of Undergraduate Programs, including management of the front desk of the office suite, budgeting, purchasing and procurement, space utilization and planning, and Commencement-related activities. The position reports to the Senior Office Manager.
Responsibilities and Duties
Engages in all aspects of the procurement and budget management process for the Office of Undergraduate Programs, Undergraduate Advising and Student Affairs, andUndergraduate Admissions and Outreach.
Works with the Senior Office Manager to ensure the smooth and efficient operation of the Office of Undergraduate Programs.Â
Works with a roster of student workers to cover the Undergraduate Programs front desk and provide high-caliber customer service to all visitors.Â
Supports the Senior Office Manager in liaising with departments throughout Marshall, such as Facilities, IT, and the Deanâs Office.Â
Works with the Senior Office Manager and the Deanâs Office to plan and execute the Undergraduate Commencement ceremony.
Supports the execution of social and team-building events for all staff in Undergraduate Programs.
Combined experience/education as substitute for minimum education
Minimum Experience:Â Two years
Minimum Field of Expertise:Experience in office administration
Preferred Education:Â Bachelorâs degreeÂ
Preferred Experience:Â Three years
Preferred Field of Expertise:Experience in office administration and budget administrationin a university environment, preferably USC
Strong communication skills (interpersonal, written, verbal, presentation) and comfortworking with a variety of diverse constituents including students, families, faculty, and staff.
Strong office and budget administration skills.
Demonstrated ability to manage multiple projects and responsibilities simultaneously.
Demonstrated ability to handle sensitive and confidential information within University guidelines.
Demonstrated ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.
Demonstrated experience with office management communication software and tools and proficiency with Microsoft Office.
The hourly rate range for this position is $22.01 - $27.70. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidateâs work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC is requiring all students, faculty and staff to submit proof of COVID-19 vaccination and flu vaccination in order to access campus facilities for the fall semester. There is exemption process available for medical and religious reasons. Your safety is our top priority.Â
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
* University employer contributions may be subject to change due to financial impact of COVID-19
Why join the USC Marshall School of Business?
The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the countryâs top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.Â
USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations.
As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.