PRIMARY PURPOSE/GENERAL DESCRIPTION:
Reporting to the Assistant Dean and Director of the Tiernan Field House (TFH), the Operations Coordinator is responsible for providing management in the day-to-day operations of the Field House, supervision and administration of the facilities reservations; supervision of the lifeguard staff and green bike shop and staff; and assisting with health and wellness education, promotion and programming initiatives for the campus community.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Field House Operations
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Utilize Fusion and EMS software to schedule activities and resources within Tiernan Field House, Alumnae Field, and Pool.
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Maintain, track, analyze, and offer recommendations on fitness, pool, and green bike shop equipment for facility operations.
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Work in collaboration with Tiernan Field House staff, student affairs staff, and consortium partners to support department initiatives within the mission of a student-centered facility, programs, and services.
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Participate in all staff trainings (Fall and Spring), team and community building activities for Tiernan Field House staff.
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Generate accurate and detailed reports on operational activities, accident/injury reports, incident reports, and supervisory logs.
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Assist in the supervision of all facilities and programs within the Tiernan Field House, Pool and Soccer/Lacrosse Field including, but not limited to fitness programs, physical education classes, open recreation, and special events as needed, including the supervision of student and part-time staff.
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In consultation with the Assistant Dean & Director, make decisions related to risk management, emergency situations, and contact emergency personnel as needed.
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Serve on the Tiernan Field House Advisory Board.
Student Supervision
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Hire, train, and supervise lifeguards and Green Bike Shop staff.
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Oversee in-service trainings each semester for the lifeguards and bike shop staff.
Health & Wellness
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Assist in the development, planning, promotion, and implementation of wellness education, outreach, workshops, and engagement opportunities for the Scripps community.
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Support campus-wide initiatives that develop, promote, and implement campaigns that support health and wellness.
Financial Stewardship
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Supervise the lifeguard and Green Bike shop budgets, including student, staff, and programmatic projections, expenditures, and reporting.
Student Affairs
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Serve on the on-call crisis response rotation and participate in relevant trainings and meetings, including evenings, weekends, and 24/7 response.
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Participate in the development, implementation, and management of student affairs projects, initiatives, and committees as assigned.
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Collaborate with various departments in the formation and implementation of these initiatives SAS, Malott Commons, Dining Services, Development Office, Grounds, and Maintenance.
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Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
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Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
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Understanding of and commitment to the Scripps mission and Student Affairs core values of mutual respect, collaboration, and service orientation, multiculturalism and diversity, community service, and institutional excellence.
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Knowledge of and sensitivity to issues and concerns related to women’s health, wellness, and physical education.
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Must have the experience and ability to work with a diverse student population.
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Ability to support fitness activities, sports, and recreational activities.
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Ability to manage, supervise, train, and develop student staff.
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Must be able to interact with co-workers, peers, and others in a collaborative manner.
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Must have analytical, problem-solving, and organizational skills.
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Ability to work creatively and independently.
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Must be able to communicate effectively orally and in writing.
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Work effectively and interdependently in a diverse college environment.
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Experience with Microsoft Office Suite and other PC software is desirable.
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General knowledge of computer software for business functions, especially spreadsheet, database, word processing applications, and e-mail.
QUALIFICATION STANDARDS:
EDUCATION & EXPERIENCE:
Bachelor's degree in recreation, physical education, exercise science, public health, health education, kinesiology, fitness center management or other related field is required or any combination of education, training or experience that provides the required knowledge, skills, and ability to perform the job.
Two years’ experience in recreation, physical education or fitness related field is required. One or more years lifeguarding experience is preferred.
Demonstrated experience with fitness center supervision, individual assessment, implementation, and evaluation within the private or public fitness industry is preferred.
LICENSES / CERTIFICATES:
Must have a valid driver’s license and maintain a driving record acceptable to the Colleges’ insurance carrier.
Required Certifications: First Aid/CPR/AED certification at time of hire. Lifeguard certification through the American Red Cross within 6 months of hire.
Preferred: Lifeguard Instructor certification through the American Red Cross. Certified Pool Operator or Aquatic Facility Operator certification, Water Safety Instructor, and Personal Trainer certification.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
This is a regular status, full-time, 12-month, benefits-eligible, non-exempt position. The regular hours for this position include evenings and weekends.
The regular hours of this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department and may include some evenings and weekends.
Hourly rate range: $22-$24.50. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
The new fiscal year for Scripps College begins on July 1. Pay ranges will be updated accordingly.
SUPERVISORY RESPONSIBILITY:
Supervises student employees, lifeguards, bike managers, and bike techs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is variable. This position requires both indoor and outdoor work. Generally, indoor environments are air-conditioned, outdoor temperatures vary seasonally. Outdoor walking surfaces vary, and may include stairs, ramps, dirt, grass, sand, and other substrates in addition to concrete and asphalt surfaces. This position works in and around water, including the College’s pool.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity is required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books, and packages. Possess physical capabilities required to maintain current Lifeguard Certification through the American Red Cross.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
With the goal of providing the safest campus possible for our community, the College is requiring faculty and staff to provide proof of their original COVID-19 vaccination series within two weeks of hire date. The original COVID-19 vaccination series may include two doses of the Pfizer or Moderna vaccine or one dose of the Johnson & Johnson. Exemptions for documented medical reasons or a sincerely held religious belief may be requested.
