Job Summary

Reporting to the Senior Director of Finance and Administration, the Internships & Career Services (ICS) Manager is responsible for driving internship and career-related programming. This includes the administration of established programming such as career roundtables, and piloting new programming such as skill-based workshops. The ICS Manager works closely with other public service directors at Harvard College and Harvard Kennedy School (HKS) to ensure collaborative, comprehensive, substantive, and formative career-focused programming for Harvard College undergraduates interested in pursuing summer internships and post-graduation opportunities in politics and public service.

The successful candidate will have professional work experience working with students, preferably undergraduate student populations, and have a strong desire to encourage their professional pursuits and involvement in both public service and the political process. The successful candidate must also possess:

• Strong working knowledge of politics, prior experience on political campaigns, working with internship programs or career services
• Ability to steward professional relationships, partnerships, and networks
• Creative drive to ideate, develop, and implement new programming and pipelines
• Ability to deftly change gears and contexts
• Skill in developing data collection and tracking systems
• Strong customer service orientation

The Institute of Politics (IOP) also offers wide-ranging opportunities for students to practice, get inspired, and gain the skills for a future in public service. Sixteen programs available to students include the Harvard Public Opinion Project, a nationwide survey project of young adults? political views; and the Women's Initiative in Leadership, created to address the interest and importance of female students at Harvard in developing leadership skills. Students are also offered wide-ranging internship and career opportunities, including 100 paid public-service summer internships around the world.

In addition, the Institute offers conferences for new members of Congress and newly elected mayors, and, after each Presidential election, brings together campaign managers and strategists to analyze the race.

The IOP provides avenues for practical experience and encourages students to examine critically and think creatively about politics and public issues.

Position Description

The ICS Manager will:

• Develop, execute, and assess internship and career-related programs, including the schedule of events, outreach, tracking, collection, and evaluation of feedback
• Manage the application, selection, and orientation processes for the ICS programs (1,000+ annually)
• Work with the Executive Director to identity potential speaker and partner opportunities, manage event logistics for weekly events during the academic year
• Work with the Senior Director of Administration and Finance to manage finances and maintain funding records for internship opportunities and summer stipend program
• Collaborate with counterparts in other Harvard centers and relevant University offices on joint funding of student financial awards and represent the Institute?s interests at meetings of these groups
• Serve as subject matter expert and principal point of contact and liaison for program constituents, principal source of information on established program policies, advise students on the on-campus public service recruiting process
• Participate in committees around the development of career services across the University
• Maintain all program records (e.g., financial, administrative, applications, student)
• Work with the Executive Director to devise and implement strategies for targeting student audiences, promote programming to the Harvard undergraduate community
• Maintain database of employer partnership contacts and profiles, research and suggest new employer partnership pipeline opportunities
• Work in collaboration with IOP colleagues on Institute-wide projects and other special programs as needed

This position will require working on-campus 3 days/week during the academic year, and occasional evening work. Flexible work options may be considered during the summer.

Basic Qualifications

5+ years of related professional experience working on political campaigns, career services, student affairs, event management. Related internships will count toward experience requirement.

Additional Qualifications and Skills

If you have some but not all of the following, we encourage you to apply; we value employees with a willingness to learn:

• Bachelor?s degree strongly preferred, particularly in a related discipline or concentration (government, public policy, politics, political science, etc.)
• Experience in or working knowledge of US politics, current events, and public service essential
• Experience working with undergraduate student populations strongly preferred
• Experience building and maintaining external partnerships or professional network pipelines
• Prior experience in career services or higher education experience
• Candidate should have social media experience and knowledge
• Strong customer service orientation and diplomacy
• Strong organizational and time management skills
• The ability to work well in a busy environment with frequent interruptions
• Proven ability to work independently and manage multiple projects
• Ability to interact professionally and comfortably with faculty, colleagues, students, guests, external vendors, and partners
• Good judgment, attention to detail, excellent writing skills and comfort in a fast-paced environment
• Prior experience working with database applications

Additional Information

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $71,139 - $116,397
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

About Harvard University Kennedy School

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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