Title: Senior Secretary

Employee Classification: CS

Pay Grade: CS 05

Division: Academic and Student Affairs

Subdivision: Teacher Education

Department: College of Education

Campus Location: Main Campus

General Summary

Provide secretarial assistance to Academic Department Head/Director or the equivalent level administrator. Requires independent knowledge of the policies and procedures of a major operating unit.

Principal Duties and Responsibilities

• Answer questions from Faculty, staff, students, and interested persons on University and Departmental policies and procedures.
• Answer inquiries from visitors and telephone calls, or refer them to appropriate personnel.
• Use word processing, spreadsheet, and data processing software on computer systems.
• Type and proof correspondence, forms, and reports.
• Maintain and monitor sick and annual leave information, employee schedules, payroll, budgets, and other Departmental records.
• Read and interpret incoming mail, and assemble files and other materials to facilitate reply by supervisor; and respond to inquiries.
• Maintain statistics; code and monitor expenditures for the Department.
• Initiate and prepare requisitions for materials, supplies, and services.
• Coordinate meetings; and schedule conferences, facilities, and services.
• Operate common office equipment.
• Assist in the training or orientation of new employees.
• Prepare travel and accommodation arrangements.
• If applicable to area of assignment, adhere to any and all NCAA, Mid-American
• Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.
• Perform related departmental duties, as required.

Minimum Qualifications:

Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.

Three years of secretarial experience is necessary.

Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary. 

A specific typing speed may be required depending on departmental needs and it should be noted at time of posting.

Knowledge of the University's Red Flags Rule and Identify Theft Prevention Policy and Procedure.

Preferred Qualifications:

One year of experience, which provides knowledge of University policies, procedures, and regulations, is desirable.

Knowledge of specific software applications utilized in the area of assignment may be desirable.

Appointment Percentage:

.60%

About Eastern Michigan University

Since its inception, Eastern Michigan, first as a Normal School, then as a College and finally as a University, has grown and developed to respond to the ever-changing needs of society. Over the years, EMU has educated thousands of sons and daughters of Michigan, the nation, and the world. The University currently serves 23,000 students who are pursuing undergraduate, graduate, specialist, doctoral and certificate degrees in the arts, sciences and professions. In all, more than 200 majors, minors and concentrations are delivered through the University's Colleges of Arts and Sciences; Business; Education; Health and Human Services; Technology, and its graduate school. Eastern Michigan's exceptional faculty, students and alumni include CEOs from major businesses; a National Student Teacher of the Year, National Teacher of the Year, numerous Fulbright Scholars and Milken Family Foundation National Educators award winners; and several Michigan Teachers of the Year.

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