Presidents Office Staff Assistant - Roxbury Community College
Roxbury Community College
Location: Roxbury, Massachusetts
Internal Number: 157402
Location: Roxbury, MA Category: Staff Posted On: Fri Dec 30 2022 Job Description:
The President's Office is seeking knowledgeable and collaborative staff assistant to provide administrative support to the Executive Assistant to the President and to the Interim Executive Vice President for Academic and Student Affairs. This is an excellent opportunity to be part of a dynamic and collaborative environment within the Massachusetts Community College system.
Assist Executive Assistant to the President with RCC 50th Anniversary events
Schedule appointments for internal and external parties and maintain calendar for the Executive Vice President of Academic and Student Affairs using Outlook extensively
Schedule appointments via Zoom and/or Microsoft Teams
Coordinate travel arrangements
Reconcile monthly credit card authorizations
Create and maintain filing systems, both electronic and physical for EVP
Greet visitors for President and EVP offices
Coordinate catering for luncheons for meetings
Answer incoming and place outgoing calls
Sort and distribute mail
Order Office supplies
Associates degree in business administration or a related business field and/or 2-3 years of experience providing administrative assistant support in a high-level, confidential office environment
Excellent communication skills, verbal and written.
Strong organizational skills
Ability to work independently and prioritize assignments
Must be proficient at Word, Excel, PowerPoint and Outlook, Zoom, Teams and/or another related computer office software
Ability to work in a fast-paced environment with extensive internal and external contact and frequent interruptions
Ability to deal tactfully, confidentially, and respectfully with a wide variety of people
Maintaining positive culture among all departments
Bilingual a Plus
Experience working in a higher education and/or non-profit environment
This is a full-time, benefitted, Non-Unit Professional Position.
Salary Range: Salary commensurate with academic background and experience. Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and receive benefits that include:
High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
Reasonable Dental and Vision Plans
Flexible Spending Account and Dependent Care Assistance programs
Low cost basic and optional life insurance
Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
12 paid holidays per year and competitive Sick, Vacation and Personal Time
Tuition Benefit for employees and dependents at state colleges and universities
Short-Term Disability and Extended Illness program participation options
Professional Development and Continuing Education opportunities
Qualified Employer for Public Service Student Loan Forgiveness Program
Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
Access to the Commonwealth's Mass4You, employee assistance program
Free employee parking
Public Transportation is available to the College via the MBTA Orange Line Roxbury Crossing Station which is an eight-minute walk to the campus.
Location: Roxbury campus
Hours: 37.5 hours per week, Monday to Friday 9:00am-5:00pm
Expected start date: January 2023
Application Deadline: Opened until filled
The College will not sponsor applicants for work visas
COVD VACCINATION REQUIREMENT:
Candidates for employment should be aware that all Roxbury Community College students, faculty and staff are required to be fully vaccinated by January, 2022. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.
The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at www.rcc.mass.edu/clery.
Roxbury Community College is an urban, public, 2-year College serving a diverse community including people of color, recent immigrants and nontraditional populations. The College mission is to facilitate student success in achieving educational goals through the delivery of high quality transfer and career programs. RCC strives to honor traditional commitments, and to be responsive to new challenges and insights through workforce training, ESOL and community education.