Academic Program Coordinator (Student Services Prof 2-Multidiscipline, 8462MD) Position Description Department of Forest Resources
Job Duties This position plays the primary role in administration of the academic programs for the Forest and Natural Resource Management (FNRM) undergraduate program, the Environmental Sciences, Policy, and Management (ESPM) undergraduate program, and the Natural Resources Science and Management (NR) graduate program. Additionally, this role provides administrative and facilities project management and human resources support to the Department of Forest Resources.
(60%) Academic Program Administration
Manage course administration for FNRM, ESPM, and NR, including
Collaborative Course Scheduling (CCS) and registration processes, ensuring course data completion and accuracy
Coordinate annual classroom and teaching schedules in consultation with Forest Resources Department Head, FNRM and ESPM Major Coordinators, and NRSM Director of Graduate Studies
Monitor and facilitate course enrollment, including managing wait lists, class control size, and course permission numbers
Coordinate other course logistics such as course approvals and descriptions, course evaluations, textbooks, field trips, fulfillment of program requirements, grade submission and reporting, etc.
Manage curriculum and program administration for FNRM, ESPM, and NR including monitoring and updating new and existing course and program information in PCAS/ECAS and facilitating curriculum approval process
Provide academic and administrative support to FNRM and ESPM Major Coordinators and FR Department Head, including
Compile and analyze student data to make recommendations for curriculum and course decisions
Record, analyze, and report annually on the program requirements for the various Society of American Foresters (SAF)-accredited tracks
Coordinate course fee budgeting process, including estimating instructional needs, and monitoring and projecting course fee budgets and allocations
Manage internal scholarship processes
Manage the FNRM and ESPM job and internship email lists, sending regular job and internship announcements to the FNRM and ESPM students
(20%) Administrative Project Management
Provide lead administrative management for reception/office services to maintain the daily functions of the Forest Resources main office
Provide direct supervision to undergraduate student employee(s), including implementing and initiating projects for student employee(s) to work on and seeing projects through to completion
Host and steward visitors of the Department, serving as the first point of contact
Oversee departmental office functions to assure coverage of department phone lines, mail, and supplies.
Assist daily with general administrative office questions and problem solve to ensure overall Departmental needs are being met
Conduct and manage departmental inventory, including departmental equipment, and order supplies for front office and administrative activities
Facilitate reporting process for Agricultural Experiment Station project proposals, reviews, and annual reporting
(10%) Human Resources Support
Coordinate hiring process for undergraduate and temporary/casual employees and serve as the liaison with CFANS payroll staff to ensure accurate and timely hires that comply with University HR policies
(5%) Facilities Project Management
Serve as the Department Access Coordinator (DAC) for Green Hall managing requests and maintaining records of all building keys and electronic access
Coordinate with OIT, Facilities Management, and outside consultants and develop strategies to ensure timely completion of project requests
Other duties and special projects on an ad hoc basis as assigned by the Department Head and/or the Administrative Director
BA/BS with at least two (2) years of experience or a combination of related education and work experience to equal six (6) years
Demonstrated computer skills to include word processing, spreadsheets, presentations, reports (i.e., Google Suite or Microsoft Office)
Demonstrated ability to work successfully with a varied mix of internal and external partners from diverse communities and cultures using tact, diplomacy, initiative, and sound judgment.
Strong interpersonal, customer service, and communication skills
Excellent organization skills
Demonstrated experience administering academic programs and/or services for postsecondary students
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.