The Placement Exchange Job Board

Academic Program Coordinator (Student Services Prof 2-Multidiscipline, 8462MD)
Position Description
Department of Forest Resources

Job Duties
This position plays the primary role in administration of the academic programs for the Forest and Natural
Resource Management (FNRM) undergraduate program, the Environmental Sciences, Policy, and
Management (ESPM) undergraduate program, and the Natural Resources Science and Management (NR)
graduate program. Additionally, this role provides administrative and facilities project management and
human resources support to the Department of Forest Resources.

• (60%) Academic Program Administration
  • Manage course administration for FNRM, ESPM, and NR, including
    • Collaborative Course Scheduling (CCS) and registration processes, ensuring course data completion and accuracy
    • Coordinate annual classroom and teaching schedules in consultation with Forest Resources Department Head, FNRM and ESPM Major Coordinators, and NRSM Director of Graduate Studies
    • Monitor and facilitate course enrollment, including managing wait lists, class control size, and course permission numbers
    • Coordinate other course logistics such as course approvals and descriptions, course evaluations, textbooks, field trips, fulfillment of program requirements, grade submission and reporting, etc.
  • Manage curriculum and program administration for FNRM, ESPM, and NR including monitoring and updating new and existing course and program information in PCAS/ECAS and facilitating curriculum approval process
  • Provide academic and administrative support to FNRM and ESPM Major Coordinators and FR Department Head, including
    • Compile and analyze student data to make recommendations for curriculum and course decisions
    • Record, analyze, and report annually on the program requirements for the various Society of American Foresters (SAF)-accredited tracks
  • Coordinate course fee budgeting process, including estimating instructional needs, and monitoring and projecting course fee budgets and allocations
  • Manage internal scholarship processes
  • Manage the FNRM and ESPM job and internship email lists, sending regular job and internship announcements to the FNRM and ESPM students
• (20%) Administrative Project Management
  • Provide lead administrative management for reception/office services to maintain the daily functions of the Forest Resources main office
  • Provide direct supervision to undergraduate student employee(s), including implementing and initiating projects for student employee(s) to work on and seeing projects through to completion
  • Host and steward visitors of the Department, serving as the first point of contact
  • Oversee departmental office functions to assure coverage of department phone lines, mail, and supplies.
  • Assist daily with general administrative office questions and problem solve to ensure overall Departmental needs are being met
  • Conduct and manage departmental inventory, including departmental equipment, and order supplies for front office and administrative activities
  • Facilitate reporting process for Agricultural Experiment Station project proposals, reviews, and annual reporting
• (10%) Human Resources Support
  • Coordinate hiring process for undergraduate and temporary/casual employees and serve as the liaison with CFANS payroll staff to ensure accurate and timely hires that comply with University HR policies
• (5%) Facilities Project Management
  • Serve as the Department Access Coordinator (DAC) for Green Hall managing requests and maintaining records of all building keys and electronic access
  • Coordinate with OIT, Facilities Management, and outside consultants and develop strategies to ensure timely completion of project requests
• (5%) Other
  • Other duties and special projects on an ad hoc basis as assigned by the Department Head and/or the Administrative Director

Required Qualifications

• BA/BS with at least two (2) years of experience or a combination of related education and work experience to equal six (6) years
• Demonstrated computer skills to include word processing, spreadsheets, presentations, reports (i.e., Google Suite or Microsoft Office)

Preferred Qualifications

• Demonstrated ability to work successfully with a varied mix of internal and external partners from diverse communities and cultures using tact, diplomacy, initiative, and sound judgment.
• Strong interpersonal, customer service, and communication skills
• Excellent organization skills
• Demonstrated experience administering academic programs and/or services for postsecondary students
• Demonstrated experience coordinating complex administrative activities involving multiple stakeholders
• Demonstrated experience using PeopleSoft applications

About University of Minnesota Twin Cities

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